Document Controller

buscojobs España; España; Presencial; EUR 40.000 - 55.000; Jornada completa

Descripción de la vacante

A leading company in Spain is seeking a Document Control Coordinator to oversee document management processes for projects. The role involves coordinating document controllers, managing the Electronic Document Management System, and ensuring compliance with quality standards. Ideal candidates will possess strong communication and organizational skills, with a background in document control preferred. Offshore work and travel to international sites are expected.

Formación

• Experience in wind or electricity generation industries preferred.
• Familiarity with Aconex is advantageous.

Responsabilidades

• Lead and coordinate project-specific Document Controls.
• Manage access and permissions for the Document Management Database.
• Conduct training sessions on the EDMS.

Conocimientos

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Adaptability

Descripción del empleo

Position title: Document Control Coordinator

Reporting to: Offshore Document Control Manager / Project Quality Manager

Duration: Start Date: 1st July 2025 | End Date: 31st December 2025

Working Location(s): Madrid, Spain

Working Pattern: Monday - Friday, 5 days a week

Main Purpose of Job

The Document Control Coordinator will be responsible for leading and coordinating project-specific Document Controls (DCs), supporting the Offshore Document Control Manager and Project Quality Manager with document management, resolving document control issues, allocating workloads, and developing the Electronic Document Management System (EDMS) and related processes.

This role provides a professional and timely document control service to projects and operational contracts/locations, ensuring information is correctly distributed, acknowledged, and records of issues and changes are maintained according to company procedures.

Accountabilities

• Coordinate all Project Document Controllers to ensure document management processes are implemented across all departments.
• Develop and improve the Electronic Document Management System.
• Manage access and permission rights to the Document Management Database for staff and contractors in collaboration with the Document Control Manager.
• Conduct training sessions on the EDMS for staff and external parties.
• Ensure document controllers manage all documentation in accordance with the Quality Management System and relevant specifications.
• Maintain up-to-date lists of drawings and documents for issuance in the project document management system.
• Ensure proper storage and retrieval of all document revisions, both hardcopy and electronic.
• Support and monitor project document management activities, including KPIs as per project requirements. If no dedicated document control exists, the DCC will assume all document control responsibilities.

Key Tasks

• Coordinate the Document Control team.
• Serve as the main point of contact for document control issues.
• Maintain document management systems and MDRs.
• Assist with audits and compliance activities.

Key Criteria

• Ability to handle multiple tasks efficiently and concurrently.
• Excellent interpersonal and communication skills.
• Willingness to learn and improve continuously.
• Organized, reliable, and attentive to detail.
• Ability to work independently and within a team.
• Positive attitude and adaptability under pressure.

Additional Information

Preferred experience in wind or electricity generation industries and familiarity with Aconex are advantageous but not essential.

Key Interfaces

• Offshore Document Control Manager
• Project Quality Manager
• Quality Systems Manager
• External Providers (Contractors, Suppliers, Consultants)

Certifications to Maintain

• Offshore Medical
• HUET
• BOSIET
• CSCS
• SMSTS
• Other (please specify): None

Additional Role Information

Offshore working expected: Yes (locations to be specified)

Travel to international sites expected: Yes (locations to be specified)

Equipment provided by the contractor: To be specified

Contract duration: 4 weeks