Document Controller

Spencer Ogden Ltd; Madrid; A distancia; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading company is seeking a Document Control Specialist for a remote position, responsible for quality checks, document management, and training personnel. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. This role involves maintaining document control procedures in the wind or electricity generation industry, ensuring compliance, and supporting project teams effectively.

Servicios

IT Equipment

Formación

• Ability to handle multiple tasks concurrently.
• Experience in document control procedures.

Responsabilidades

• Perform quality checks on documents and ensure compliance.
• Organize and archive documents using the Electronic Document Management System.

Conocimientos

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Process Mapping

Herramientas

Microsoft Applications

Aconex

Descripción del empleo

Reporting To : Offshore Document Control Manager / Project Quality Manager

Duration : Start Date : 1st July 2025, End Date : 31st December 2025

Working Location(s) : Remote Working

Working Pattern : Monday - Friday, 5 days a week

2. Main Purpose of Job

• Perform quality checks on documents, including signatures, dates, and drafting / editing sentences. Ensure documents are prepared on correct templates for internal and external use.
• Train employees in proper document creation and filling procedures.
• Handle document retrieval requests efficiently and accurately.
• Organize and archive documents, maintaining control through the Electronic Document Management System, including tracking and follow-ups.
• Conduct QA checks on all published documents and perform storage duties, including scanning, filing, and safeguarding documents from theft or destruction. Adhere to retention schedules and be proficient in Microsoft applications.

3. Key Tasks

• Maintain the document management system and MDRs.
• Assist and participate in audits.
• Conduct training sessions for project personnel.

4. Key Criteria

• Ability to handle multiple tasks concurrently and efficiently.
• Good interpersonal and communication skills.
• Reliable, detail-oriented, and highly organized.
• Ability to work autonomously and as part of a team.
• Positive attitude and eagerness to learn.
• Process mapping and management abilities.
• Logical, methodical, and able to prioritize.
• Ability to manage workload under deadlines and pressure.
• Flexible and reliable.

6. Industry and Software Experience

Understanding of document control procedures is essential. Experience in the wind or electricity generation industry and familiarity with Aconex is advantageous but not mandatory.

7. Key Interfaces

• Offshore Document Control Manager
• Project Quality Manager
• External Providers (Contractors, Suppliers, Consultants)

8. Certifications to Maintain

• Offshore Medical
• HUET
• BOSIET
• CSCS
• SMSTS
• Other (if applicable)

9. Additional Role Information

• Offshore Working : Yes / No
• Site Working : Yes (specify locations) _________ / No
• International Travel : Yes (specify locations) _________ / No

10. Equipment Provided by Contractor

• IT Equipment
• Other (specify)

11. Notice Period

4 weeks

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