Administrative Assistant

ARKRAY, Inc.; Ribamontán al Monte; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a talented Administrative Assistant fluent in Portuguese to support their finance department. This role is vital for ensuring smooth operations and communication with Portuguese-speaking clients. You will manage the order process, assist with financial data entry, and maintain accurate documentation. Join a dedicated team that values health and well-being, and contribute to the efficiency and compliance of operations in a dynamic environment. If you are organized, detail-oriented, and thrive in a fast-paced setting, this opportunity is perfect for you.

Formación

• Fluent in Portuguese and intermediate in English are mandatory.
• Proficiency in Microsoft Office Suite is essential.

Responsabilidades

• Manage the complete order process, ensuring timely execution.
• Assist with invoice processing and maintain accurate records.

Conocimientos

Fluent Portuguese

Intermediate English

Microsoft Office Suite

Organizational Skills

Multitasking

Communication Skills

Herramientas

SAP

ERP Systems

Descripción del empleo

ARKRAY is a global medical device manufacturer dedicated to improving health and well-being worldwide. With over 63 years in business, our products are utilized in over 120 countries. We recently launched our direct business across Europe and seek to expand our team with a talented Administrative Assistant fluent in Portuguese, based in our Barcelona office.

JOB SUMMARY

The Administrative Assistant will play a crucial role in supporting the finance department and ensuring seamless communication and operations with Portuguese-speaking clients. This position involves comprehensive administrative support, focusing on finance-related tasks and coordination. The role reports directly to the Finance Specialist, contributing to the overall financial efficiency and compliance of the organization.

CORE DUTIES AND RESPONSIBILITIES

• Manage the complete order process, from request to delivery, ensuring timely execution.
• Maintain accurate records of all orders, including status updates and invoices.
• Coordinate with clients to address inquiries and ensure order accuracy.
• Assist with invoice processing and financial data entry.
• Maintain accurate records and documentation for Finance, HR, and Logistics departments.
• Handle correspondence, reports, and other administrative tasks as needed.

KNOWLEDGE AND SKILLS

• Native / Fluent Portuguese from Portugal (mandatory) and intermediate English (essential).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with SAP or other ERP systems is highly valued.
• Strong organizational skills with attention to detail.
• Excellent multitasking and communication abilities.

LOCATION

For more information about our company and products, please visit our website.