Acquisitions Associate

The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.

ABOUT THE POSITION :

Reporting to the Head of Collection Management (HCM), the Acquisitions Associate acquires and maintains TCCL's information resources in all formats, following the standards, policies, procedures, and best practices for acquisitions. In collaboration with the HCM and the rest of the division staff, the Acquisitions Associate contributes to the projects supporting CMRS divisional goals.

• Priority Deadline : The deadline for first consideration is March 9, 2025. Please note that a cover letter and CV / resume are required along with the application.

ESSENTIAL FUNCTIONS

Acquisitions Tasks

• Acquires new information resources and maintains continuing access to ongoing resources in all formats.
• Performs functions related to ordering, copy cataloging, and payments for new and existing information resources in all formats and acquisition modes.
• Uses established guidelines to acquire and maintain print and electronic serials.
• Completes reconciliation and processing of the library's consortial invoices.
• Works closely with TCCS Financial services in ensuring financial operations related to information resources acquisitions and material budget management.
• Works closely with the division Director and Managers to follow best practices, policies, procedures, and guidelines relating to acquisitions, print and e-resource management, and copy cataloging.
• Monitors acquisitions group email accounts and / or help tickets and responds as needed.
• Communicates effectively with vendors, staff, and patrons.
• Provides assistance in answering task- or project-related questions asked by student staff.

Collections and Data Gathering Tasks

• Assists with collections and acquisitions-related data gathering and analysis projects.
• Collects usage data per established workflows.
• Documents and updates workflows-related tasks.

General Tasks

• Improves system and application skills in order to increase efficiency and knowledge of library resources.
• Assists with projects prioritized in the division as needed.
• Participates in library-wide activities by leading and serving on teams, committees, and task forces.
• Performs other related duties as assigned.

QUALIFICATIONS

Unless otherwise stated, the following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education / Training :

• High School Diploma or the equivalent.

Experience :

• None required.
• Strong attention to detail with the ability to review and ensure the accuracy of your work.
• Good decision-making skills and the ability to prioritize tasks effectively while working independently.
• Ability to work effectively in a team environment.
• Skill in recognizing, defining, and analyzing challenges, problems, and difficult situations, and in identifying and proposing / implementing solutions.
• Proficient in Excel, Word, Outlook, Google Sheets, Google Docs.
• Ability to focus on and complete tasks that require attention to detail.
• Excellent written and verbal communication skills.
• Reliable, punctual, and accountable in meeting deadlines and responsibilities.
• Strong commitment to supporting diversity, equity, and inclusivity within the library, as both a place of work and as an educational partner.

Preferred Qualifications :

• Experience with accounts payable processes and practices.
• Experience working in a library setting.

Work Schedule : The regular hours for this full-time position are 8 : 00 a.m. to 5 : 00 p.m., Monday through Friday. May be required to work holiday, weekend, and / or evening hours. Regular hours may vary due to needs of the organization or business unit. This position is eligible for a hybrid work schedule to work partial hours remotely as approved by the supervisor.

Union : This position is represented by The Claremont Colleges Services Library Staff Federation AFT Local 6735. The employee in this position will be bound by the collective bargaining agreement.

COMPENSATION

Pay : The pay rate for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, is $23.00 / hour.

Benefits : This position is eligible for our employment benefits package including :

• 10% retirement contributions after one year (no matching required),
• group life insurance,
• generous time off,
• discounts for mobile plans, software, and entertainment,
• access to fitness facilities,
• and more!

Disclaimer : This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

Equal Opportunity Employer :

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.