Senior Executive Assistant - Ceo Office

buscojobs España; Zaragoza; A distancia; EUR 50.000 - 70.000; Jornada completa

Descripción de la vacante

A leading organization focused on tackling climate change is seeking a Senior Executive Assistant to support the CEO Office. The role requires exceptional organizational skills, project management expertise, and the ability to thrive in a dynamic environment. You will coordinate meetings, manage priorities, and engage with stakeholders to drive meaningful change. This is a full-time position with the potential for renewal after one year, offering a unique opportunity to contribute to impactful initiatives.

Servicios

Coworking access in some locations

Formación

• Significant experience in a similar role supporting a busy principal.
• Fluency in written and spoken English; additional languages are an asset.

Responsabilidades

• Support the CEO and Chief of Staff on research and content development.
• Manage the CEO’s calendar and logistics, including scheduling meetings.
• Oversee the CEO Office’s email inboxes and ensure follow-up.

Conocimientos

Project Management

Stakeholder Management

Time Management

Problem Solving

Communication

Herramientas

Zoom

Slack

Google Workspace

Descripción del empleo

Department : Operations & Network Support

Location : Belgium, France, Germany, Netherlands, Spain or the UK

Application Deadline : 30 May 2025

Description

We're looking for an innovative and experienced Senior Executive Assistant with a unique combination of skills who wants to play a major role in tackling climate change.

Your primary responsibility will be to support the CEO Office of the Meliore Foundation, enabling the CEO in close partnership with the Chief of Staff.

If you enjoy enabling Senior Leaders in a dynamic, strategic environment where your exceptional organisational and project management skills help drive meaningful change, we'd love for you to apply!

Key Responsibilities

• Support the CEO Portfolio
• Efficient operational coordination of the CEO’s work portfolio, devising and maintaining systems, implementing processes and tools to achieve impact and ensure oversight of priorities and operational workload in the CEO’s Office, including action point tracking for the CEO Office
• Support the CEO and the Chief of Staff on research, content development and outreach to key stakeholders, ensuring preparation and follow-up of the CEO’s meetings, including producing briefing materials
• Engage with internal staff and external partners to track priorities and issues, and incorporate into the CEO’s strategic plan accordingly
• Oversee the CEO Office’s email inboxes, including identifying priority emails and to-dos, ensuring follow-up is completed and drafting responses as needed
• Plan and advise on the best use of the CEO’s time : manage the calendar and logistics, including scheduling meetings, coordinating attendees across multiple timezones and effectively handling changes
• Communication between the CEO Office and other parts of the network
• Facilitate information flows with senior leadership across Meliore; structure and manage knowledge sharing, and ensure smooth overall coordination and collaboration, such as tracking actions, convening discussions, managing collection of information to inform decision making
• Work with the Governance Coordination team on Meliore Board requests
• Support the CEO Office on engagement with other Meliore programmes
• Funder Engagement
• Support the CEO Office on strategic partner engagement and planning, working closely with the GSCC Philanthropic Partnerships Team
• Administration and logistics of funder engagement
• Meliore Programmes Engagement & Internal Comms
• Support the Chief of Staff on Meliore Programme Management and Internal Comms
• Administration
• Effective management of the CEO’s administration : plan and book international travel across the globe, including expenses & budget management
• Provide project support where needed for projects, working groups and events owned and / or contributed to by the CEO Office
• Undertake other reasonable duties or additional projects as requested

Skills, Knowledge and Expertise

• A genuine interest in the mission and values of the Meliore Foundation and a commitment to an inclusive and empowering approach to facing climate change.
• Significant proven experience in a similar role, working for a busy principal, with a high level of expertise in meeting coordination and stakeholder management;
• Excellent skills in planning, project management with outstanding prioritisation and time management skills and the flexibility to effectively deal with shifting requests;
• Able to work independently under time pressure with a proactive and hands-on attitude and creative problem-solving skills while not losing sight of slower-moving work pieces
• Ability to translate strategy and ideas into tangible objectives, tasks and action points;
• Excellent attention to detail, diligence and reliability and ability to become a super-user of our core tools : Zoom, Slack and Google Workspace;
• Fluency in written and spoken English, our working language; additional languages are an asset;
• High-quality writing skills;
• Tactful with colleagues and discrete with high-level information;
• The disposition to work generously with colleagues in a high-trust global community of peers and the versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones.
• Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.
• Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• Enjoy regular opportunities to connect and collaborate with colleagues around the world.
• A full-time position for 12 months, with possible renewal after one year.

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