Marketing and Communications Project Manager

Marketing and Communications Project Manager

Job Posting Title : Marketing and Communications Project Manager

Job Description : Position Overview :

As part of the Office of Marketing and Communications (Marcom), the Marketing and Communications Project Manager drives day-to-day operations as well as strategic initiatives at the direction of the Vice President of Marketing and Communications. This position ensures the efficient and timely project management, production, tracking, fulfillment, and distribution of all department materials and assets. The incumbent will be the administrative lead for utilized platforms and manage the compilation of reporting metrics to track performance and inform decision making of the department. This role will also lead budget administration for the department, working with the VP to ensure a sound operating budget through processing of invoices and payments.

The Marketing and Communications Project Manager has a client-service approach when partnering with a diverse set of colleagues throughout the Institute, including deans, faculty, senior administrators, staff, students, alumni and external constituencies, including vendors. The Marketing and Communications Project Manager reports directly to the Vice President of Marketing and Communications.

Education and Experience :

A Bachelor's degree and a minimum of three years' experience managing budgets and projects is required. Hands-on experience in marketing and communications field is preferred, as well as a proven record of managing multiple marketing projects for traditional and digital media in a higher education learning environment.

Essential Functions and Responsibilities :

• Provide primary oversight for ongoing and varied projects that include print, digital, web, and other collaterals of significant strategic value to execute the Institute's overall marketing and communications goals and objectives.
• Meet with clients and work alongside Marcom team members to set client expectations and manage project flow.
• Direct projects submitted through project request form or alternative methods to Vice President of Marketing and Communications and/or members of Marcom team.
• Oversee project management database system, including department training and system troubleshooting.
• Serve as the administrative lead for Marcom-utilized programs, including project management and social media tools.
• Develop annual production calendars for recurring jobs and projects.
• Generate monthly, quarterly, biannually and annual analytics reports and analysis.
• Procurement and management of outside vendors, including printers and merchandise fabricators.
• Supervision of outside vendors to create marketing material from messaging through design, production and delivery.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• In collaboration with the Vice President of Marketing and Communications, track expenditures and reconcile budget through payment of invoices and credit card purchases through Workday.
• Provide support for Vice President of Marketing and Communications' office needs.
• Perform other duties as assigned.

Required Knowledge, Skills and Abilities :

• Proven record of managing multiple projects.
• Excellent oral communication skills and presentation skills.
• Ability to work collaboratively and independently.
• Ability and commitment to interacting and communicating respectfully and effectively within teams as well as with students, faculty, staff and constituents.
• Strong work ethic and sense of adaptability.
• Proactive, reliable approach to assigned responsibilities, with responsiveness to prioritize according to needs of the department.
• Demonstrated writing skills to independently compose letters, memos, and other written communication for a variety of audiences.
• Strong analytical skills to gather data, analyze information, and arrive at sound conclusions.
• Ability to solve day-to-day work department operational problems.
• Proven record and/or ability to manage marketing projects for traditional and digital media.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Demonstrated strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail in a deadline-driven environment.
• Ability to handle a high-volume environment and balance responsibilities while maintaining a respectful demeanor.
• Ability to process invoices and payments through Workday system.
• Ability to adapt to changing priorities and tight deadlines.
• Direct experience in dealing with generation of printed and online marketing material.
• Positive, welcoming personality with demonstrated customer service experience.
• Ability to maintain the highest level of confidentiality.
• Ability to handle multiple responsibilities simultaneously.
• Available for occasional work on evenings and weekends, as event schedules may require.

Hours, Classification, and Status :

This is a regular, full-time, benefits-eligible, exempt position. The regular hours of this position are Monday-Friday, 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department.

Salary range : $75,000 - $80,000 annualized. The salary of the finalist(s) selected for this role will be set based on a variety of factors.

Physical and Mental Requirements :

Ability to maintain good concentration level while dealing with interruptions; attention to detail with emphasis on accuracy; capable of giving, receiving, and analyzing information; formulating work plans; and articulating goals and action plans. Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity is required to manipulate objects with fingers rather than the whole hand(s) or arm(s). Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs.

Ability to drive locally, depending on business needs. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus.

To Apply :

A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please upload a letter of interest, resume, and three professional references. Minority candidates are strongly encouraged to apply.

Equal Employment Opportunity Policy :

Keck Graduate Institute is an equal opportunity employer. It does not discriminate against qualified employees or applicants based on race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, age, marital status, physical disability, mental disability, medical condition, sexual orientation, military or veteran status, genetic information, or any other characteristic protected by applicable state or federal law. Equal employment opportunity will be extended to all persons in all terms and conditions of employment. KGI strongly encourages candidates from underrepresented groups to apply.