Public Procurement Coordinator (ref. AD/24/04)

Public Procurement Coordinator (ref. AD/24/04)

Created in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona is a Severo Ochoa Centre of Excellence—a seal that was awarded in 2011.

The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people’s quality of life, while simultaneously promoting the training of outstanding researchers, technology transfer, and public communication of science. Its 29 laboratories and seven core facilities address basic questions in biology and are orientated to diseases such as cancer, metastasis, Alzheimer’s, diabetes, and rare conditions.

IRB Barcelona is an international centre that hosts 500 members and 45 nationalities. It is located in the Barcelona Science Park. IRB Barcelona forms part of the Barcelona Institute of Science and Technology (BIST) and the “Xarxa de Centres de Recerca de Catalunya” (CERCA).

IRB Barcelona is seeking a Public Procurement Coordinator to supervise and coordinate the preparation and follow-up of all administrative documentation of the IRB Barcelona tender procedures as contracting authority, according to the Spanish Public Sector Contracts Law. The successful candidate will join the Legal Department of IRB Barcelona. Reporting to the Head of Legal Services, he/she will be expected to supervise and coordinate the Public Procurement team.

DUTIES:

Supervision and coordination of the overall tasks of the Public Procurement team, which include:

• Preparation and follow-up of all administrative documentation of the tender procedures, including the drafting of the Specific Administrative Terms and Conditions and other necessary documentation.
• Publication of the documentation on the corresponding platform, both at national and European level (Contractor Profile, Platform of the Public Registry of Contracts of the Generalitat de Catalunya, DOUE).
• Advice to the different internal departments on the preparation of the necessary documentation for the tender procedures.
• Coordination with the purchasing department in relation to the tender procedures.
• Support to the tenderers.
• Monitoring and execution of the annual tender procedures plan.
• Control of budgetary aspects of the tender procedures.
• Preparation of reports related to tenders required by auditors, Board of Trustees, contracting platform, justification of projects, etc.
• File and custody of the documentation related to the tender procedures.
• Other tasks derived from the procurements.

EXPERIENCE, KNOWLEDGE, SKILLS:

Must Have – Required:

• Experience:Minimum of 5 years in public procurements.
• Knowledge:Bachelor’s degree in Law, with specific training in public procurements and extensive knowledge of the Spanish procurements regulations, especially the Law 9/2017 on Public Sector Contracts.
• Skills:
  • Good command of the Public Procurement Service Platform of the Generalitat de Catalunya (PSCP), the Electronic Envelope tool (Sobre Digital) of the PSCP and the Platform of the Public Registry of Contracts of the Generalitat de Catalunya.
  • Microsoft Office.
  • Ability to work completely autonomously, efficiently, prioritize workflow and can-do attitude.
  • Team player.
  • Strong communication and interpersonal skills.
• Languages:Excellent writing and verbal communications skills in Spanish & Catalan. Good knowledge of English.
• Experience: Ideally working experience in a research institution, supervising and coordinating small teams.
• Skills: Efficient problem solver and practical view of the topics.

WORKING CONDITIONS & ENTITLEMENTS:

• Working conditions:Permanent contract. Employed in compliance with Spanish legislation and regulations under a full-time contract. Employees receive the benefits of the Spanish Social Security system covering sickness, maternity/paternity leaves and injuries at work.
• International Environment:The opportunity to join a prestigious international research institution and become a member of our administration team.
• Estimated annual gross salary: Salary commensurate with experience and qualifications.
• Continuous trainingin a high-quality environment.

HOW TO APPLY & SELECTION PROCESS:

• Deadline for applications: 27/05/2024 (If no suitable candidate is found, the deadline will be extended)
• Number of positions available: 1
• Selection process:
  • Pre-selection: Will be based on CV, motivation letter & experience,
  • Interviews: Short-listed candidates will be interviewed.
  • Job offer: Will be sent to the successful candidate after the interview.

Note: The strengths and weaknesses of the applications will be provided upon request.

Public Procurement Coordinator (ref. AD/24/04)