Dynamic Administrative & Office Operations Specialist

Impala Terminals Group; Madrid; On-site; EUR 24,000 - 36,000; Full time

Job summary

Impala Terminals Group in Madrid is seeking an Administrative & Office Management Assistant to support daily activities within our corporate office. The role focuses on administrative coordination, basic accounting support, and office assistance to HR, Finance, and teams.

You will manage emails, meetings, documents, and calendar coordination; aid with supplier and internal communications; support procurement tasks and events; and help ensure compliance with office procedures.

Qualifications

• Proven experience as an Assistant or in a similar administrative role.
• Fluent in English (spoken and written).
• 3–5 years of experience in administration, basic accounting support, and office management.
• Diploma or degree in Business Administration, Accounting, Logistics or related field.

Responsibilities

• Provide day-to-day administrative support to the team.
• Manage emails, phone calls, and internal communications.
• Organize and maintain accurate files, records, and documentation.
• Schedule meetings and calendar coordination.
• Support HR administrative tasks and ensure policy compliance.
• Coordinate internal and external events and supplier liaison.
• Assist with basic accounting tasks and procurement support.
• Oversee general office operations and facilities.

Skills

Communication

English

Organizational skills

Autonomy & time management

Attention to detail

Multi-tasking

Office software

Logistics experience

Education

Diploma or degree in Business Administration/Accounting/Logistics

Tools

Word

Excel

PowerPoint

Outlook

Job description

Impala Terminals Group in Madrid is seeking an Administrative & Office Management Assistant to support daily activities within our corporate office. The role focuses on administrative coordination, basic accounting support, and office assistance to HR, Finance, and teams.

You will manage emails, meetings, documents, and calendar coordination; aid with supplier and internal communications; support procurement tasks and events; and help ensure compliance with office procedures.