Crew Travel Operations Controller

Vueling Airlines; Viladecans; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

None

Job summary

Vueling Airlines is seeking a Crew Travel Coordinator to manage travel arrangements for flight and cabin crews, including hotels, transfers and rosters. You will support operational continuity and cost efficiency while coordinating with multiple stakeholders across departments.

The role requires at least 1 year of airline operations experience, strong Excel and data analysis skills, and fluency in Spanish and English (C1). A fast-paced environment and process improvement mindset are essential.

Qualifications

• Minimum 1 year of experience in airline operations, crew travel, logistics, travel management or similar coordination roles.
• Experience in fast-paced operational environments with changing priorities.
• Experience coordinating logistics, travel arrangements or operational services with multiple stakeholders.
• Exposure to aviation operations, crew-related functions or operational control environments is valued.
• Experience analyzing operational or financial data and identifying efficiency opportunities.
• Experience collaborating with cross-functional teams and external suppliers.

Responsibilities

• Coordinate hotel bookings, transfers and crew positioning requirements, ensuring operational continuity.
• Manage last-minute changes, disruptions and travel incidents, offering real-time solutions.
• Provide telephone support to flight and cabin crew regarding travel-related issues.
• Review and validate supplier invoices, ensuring service accuracy and cost control.
• Monitor travel and accommodation costs, identifying optimization opportunities.
• Analyze operational data and generate insights to support decision-making and process enhancements.
• Investigate travel-related incidents and implement corrective actions.
• Collaborate with Crew Control, Scheduling, Finance, Procurement and suppliers for seamless service.
• Maintain records and support digitalization initiatives within Crew Travel.

Skills

Advanced Excel

Data analysis

Cost control

Organizational skills

Communication

Team player

Continuous improvement

Spanish & English (C1)

Crew travel systems knowledge

Education

Vocational Training (Grado Medio or Grado Superior) in Administration & Finance, Logistics & Transport, Tourism, Hospitality Management or related disciplines

Job description

At Vueling, we connect people, places and opportunities
As part of the IAG Group, we are one of Europe’s leading airlines, serving around 250 routes across 30 countries and welcoming millions of customers every year. With more than 5,000 employees, Vueling is the only European airline recognized as a Top Employer for three consecutive years. Driven by innovation, collaboration, and a commitment to sustainability, we are shaping the future of aviation while creating an environment where our people can grow, contribute, and make an impact.

Mission

Manage and coordinate all crew travel arrangements, including hotels, transportation and positioning requirements, ensuring operational continuity, cost efficiency and compliance with company and regulatory requirements. The role combines operational execution with data analysis and continuous improvement initiatives to optimize Crew Travel processes.

Tasks & Responsibilities

• Coordinate hotel bookings, transfers and crew positioning requirements, ensuring operational continuity and crew compliance.
• Manage last-minute operational changes, disruptions and travel incidents, providing effective solutions in real time.
• Deliver telephone support to flight and cabin crew regarding travel-related issues.
• Review and validate supplier invoices, ensuring service accuracy and cost control.
• Monitor travel and accommodation costs, identifying optimization opportunities and efficiency improvements.
• Analyze operational data and generate insights to support decision-making and process enhancements.
• Investigate travel-related incidents and implement corrective actions when required.
• Collaborate with Crew Control, Scheduling, Finance, Procurement and external suppliers to ensure seamless service delivery.
• Maintain accurate records and support continuous improvement and digitalization initiatives within Crew Travel.
  

Academic Background

• Vocational Training (Grado Medio or Grado Superior) in Administration & Finance, Logistics & Transport, Tourism, Hospitality Management or related disciplines.
• Additional education related to airline operations, business administration, logistics or travel management will be considered a plus.
  

Experience

• Minimum 1 year of experience in airline operations, crew travel, logistics, travel management, operational planning or similar coordination roles.
• Experience working in fast-paced operational environments with changing priorities.
• Experience managing logistics, travel arrangements or operational services involving multiple stakeholders.
• Previous exposure to aviation operations, crew-related functions or operational control environments will be highly valued.
• Experience analyzing operational or financial data and identifying efficiency opportunities.
• Experience collaborating with cross-functional teams and external suppliers.
  

Skills

• Advanced Excel and data analysis capabilities.
• Strong analytical mindset with a focus on cost control and operational efficiency.
• Ability to make autonomous decisions in fast-paced operational environments.
• Excellent organizational skills and attention to detail.
• Strong problem-solving and incident management abilities.
• Effective communication and stakeholder management skills.
• Collaborative team player with a proactive and service-oriented approach.
• Continuous improvement mindset and ability to identify optimization opportunities.
• Fluent Spanish and English (minimum C1 level).
• Knowledge of crew travel systems, roster management and airline operational regulations is a plus.
  

Vueling Values

Our values are what we believe in, what we stand for and how we behave.

• Make it happen
• Make it better
• Make it safe
• Make it cost-focused
• Make it customer-oriented
• Win together
  

Vueling is committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other status.