Coordinator, Recruiting

Bain & Company; Madrid; On-site; EUR 30,000 - 42,000; Full time

Job summary

Bain & Company Madrid is seeking a Recruiting Associate to support Iberia Recruiting. You will manage logistics, coordinate interviews, and serve as the face of Bain to new hires.

This role requires a Bachelor or Master’s in HR and 1–2 years in talent acquisition, with fluent Spanish and English. Portuguese is a plus, and experience with Avature and MS Office is preferred.

Qualifications

• Bachelor or Master’s degree (preferably HR/talent acquisition).
• 1–2 years of experience within talent acquisition.
• Outstanding written and verbal communication in Spanish and English.
• Portuguese is a plus.

Responsibilities

• Maintain Bain Recruiting system (Avature) as system of record.
• Track changes to Avature records and notify stakeholders.
• Liaise with team to ensure proper data entry and data integrity.
• Facilitate interviews and 1-on-1 recruiting initiatives; support in-office/Zoom process.
• Schedule interview times, generate memos, send confirmations, assist with travel logistics.
• Use Avature to support the recruitment process; assist candidate registration and questions.
• Collaborate with Sr. Specialist and Sr. Manager to standardize processes.
• Support planning and execution of recruiting events and logistics.
• Assist with offer letters, closing activities, and related paperwork.

Skills

Coordination

Interview scheduling

Avature

Microsoft Office

Education

Bachelor's or Master's in HR/Talent Acquisition

Tools

Avature

Microsoft Office

Job description

WHAT MAKES US A GREAT PLACE TO WORK:

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy, acquisitions, organizational design and performance improvement.

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We believe that diversity, inclusion, and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities, and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.

Position Summary:

Based in our Madrid office, the Recruiting Associate will provide administrative support to the Iberia Recruiting Team. The Recruiting Associate will assist in the management and execution of the centralized recruiting initiatives for Iberia by orchestrating logistics and coordinating interviews. As a member of the team, you will be the “face” of Bain & Company to many of our new hires, whose primary initial interactions will be with the Recruiting Coordinator. A strong customer mindset and attention to detail are critical to its success.

Key Responsibilities and Duties:

Maintenance of Bain Recruiting system (Avature).

• Create, update and audit event details regularly to ensure Avature serves as the ‘system of record’ for recruiting events at Bain.
• Track changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified (e.g., different members of the Recruiting Team).
• Liaise with the rest of the team to ensure data changes are entered properly.

• Flag and elevate any issues to supervisor or colleagues, ensuring the integrity of data within our systems.

Facilitate interviews and other 1-on-1 recruiting initiatives.

• Support the in-office/Zoom interview process. Act as point‑of‑contact for all candidates and interviewers, schedule interview times, generate interviewee/interviewer memos, send confirmation emails, and assist with travel reservations/logistics as needed.
• Use Avature (Bain recruiting system) to support the process.
• Assist with candidate registration, managing candidate questions, and conflicts.
• Work closely with the Sr. Specialist and Sr. Manager to standardize processes and implement support across channels.

Event Planning and Execution & other Logistics.

• Support team in planning and ensuring execution of all logistics; attend events.
• Assist in commitments process for recruiting events, helping the recruiters, as needed.
• Assist with offer and closing process for offerees, including offer letters and other paperwork, coordinating closing activities, recruit gifts and expense reimbursements.
• Perform other administrative duties as requested or as responsibilities dictate.

Qualifications:

• Bachelor or Master’s degree (preferably with a specialization in human resource management/talent acquisition).
• 1-2 years of experience within the talent acquisition team.
• Outstanding written and verbal communication skills in both Spanish and English.
• Portuguese is a plus.
• Experience working with an applicant tracking or candidate management system, Avature systems experience preferred.
• Computer literacy – Comprehensive knowledge of Microsoft required (Outlook, Excel, PowerPoint, Word).

Personal Attributes:

• Excellent interpersonal and communication skills – friendly, professional, and discreet. Ability to represent Bain to prospective candidates and interact with senior management at Bain.
• Proactive, confident, motivated, and enthusiastic – genuinely interested in Recruiting.
• Self-starter with strong organization, and problem‑solving skills with meticulous attention to detail – Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously.
• Ability to quickly build trust‑based relationships with candidates and internal stakeholders.
• Prepared to take increasing levels of responsibility and show initiative.

ABOUT US

Bain & Company is a global consultancy that helps the world’s most ambitious change makers define the future. Across 63 offices in 38 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries. We complement our tailored, integrated expertise with a vibrant ecosystem of digital innovators to deliver better, faster, and more enduring outcomes. Our 10-year commitment to invest more than $1 billion in pro bono services brings our talent, expertise, and insight to organizations tackling today’s urgent challenges in education, racial equity, social justice, economic development, and the environment. We earned a gold rating from EcoVadis, the leading platform for environmental, social, and ethical performance ratings for global supply chains, putting us in the top 2% among other consulting firms. Since our founding in 1973, we have measured our success by the success of our clients, and we proudly maintain the highest level of client advocacy in the industry.