Coordinator, International Modules (Temporary)

Ie University; Madrid; Presencial; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

IE University in Madrid invites applications for a temporary Coordinator of International Modules in the Academic Partnerships & Alliances unit. The role focuses on coordinating short immersion programs for IE Partners universities and supporting on-site activities in Madrid.

You will work with faculty, staff and partner schools to schedule sessions, arrange facilities, handle invitations and visas, and ensure smooth program delivery.

Formación

• Bachelor's degree is highly recommended.
• Minimum 3 years of professional experience.
• Fluency in English and Spanish.
• Excellent organizational and communication skills.
• Strong Microsoft Office skills and attention to detail.
• Cross-cultural experience.
• Customer relations experience preferred.

Responsabilidades

• Coordinate program creation on Atenea platform.
• Schedule academic sessions and confirm with faculty.
• Arrange classrooms and facilities for onsite program.
• Prepare invitation letters and visa information for students.
• Liaise with partner school coordinators.
• Track registration and send welcome emails to participants.
• Oversee catering and restaurant bookings and payments.
• Coordinate campus mobility between Madrid and Segovia.
• Provide on-site support during program week.
• Prepare certificates and evaluation reports.
• Ensure program documents are available on IE campus.
• Follow-up with partner universities.

Conocimientos

English & Spanish fluency

Organizational skills

Communication skills

MS Office

Project management

Cross-cultural experience

Customer relations

Educación

Bachelor’s degree

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Academic Partnerships & Alliances, Office of the Provost is looking for a Coordinator of Internaitonal Modules (Temporary) to join its team!

This position reports to the Director of International Projects. The unit is responsible for the design, management and delivery of immersion modules for partner universities. The primary responsibility of this position us to coordinate short immersion programs for IE Partners universities.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - Pinar 18.

Responsibilities

Your role as a Coordinator of Internaitonal Modules will involve:+

• Program creation Atenea platform.
• Scheduling of academic sessions/confirming with faculty.
• Request and coordinate the allocation of classrooms and other facilities required for the onsite program. Maintain ongoing communication with internal stakeholders to ensure seamless planning and execution.
• Request access to the documentation campus and set-up campus online for each program.
• Prepare invitation letters and visa requirement information for students and support students in registration process on IE Platforms.
• Liaise with program coordinators at partner schools.
• Track student registration for each program and send welcome emails to all program participants with respective links to register for access to program details and documentation.
• Oversee all catering and restaurant bookings, ensuring timely collection of invoices and initiation of the payment process.
• Coordinate program-related company visits, cultural activities, and mobility between IE campuses in Madrid and Segovia.
• On-site support for professors and participants during program week, including cultural visits, formal meals, and company visits.
• Prepare certificates of completion for participants and manage program evaluations.Ensure that all program documentation + presentations is available on IE campus.
• Prepare expense reports and program evaluation reports.
• Follow-up with partner university as needed.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor’s degree is highly recommended.
• Minimum 3 years of professional experience
• Fluency in both English and Spanish, (verbal and written)
• Excellent organizational and communication skills
• Strong Microsoft Office skills & attention to detail
• Cross-cultural experience
• Strong project management skills & attention to detail
• Customer relations experience a plus

Unleash your full potential and make an impact. The next move is yours!If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.