Controlador Senior de Documentos

Bofill Taller de Arquitectura; Sant Just Desvern; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

Bofill Taller de Arquitectura in Sant Just Desvern (Barcelona) seeks an experienced Document Controller to join international project teams. The role supports large-scale architectural projects, coordinating documentation, revisions, and submissions across multidisciplinary teams and clients.

You will manage project information in common data environments, ensure version control, and generate regular status reports. The ideal candidate is methodical, detail-oriented and fluent in English.

Formación

• Experience as Document Controller on large multidisciplinary projects.
• Proficient with ACONEX and BIM/CDE workflows.
• Strong knowledge of document control procedures and submission processes.
• Excellent organizational and communication skills.

Responsabilidades

• Manage and control architectural, engineering and consultant documentation across large-scale international projects.
• Administer project documentation through ACONEX, Autodesk Construction Cloud (ACC), BIM 360 or other Common Data Environment (CDE) platforms.
• Maintain document registers, drawing registers, transmittal logs and submission trackers.
• Ensure that project teams are always working with the latest approved versions of drawings and documents.
• Coordinate document workflows between architecture, BIM, interior design, landscape, structure, MEP, façade and specialist disciplines.
• Prepare regular reports on document status, submissions, approvals and overdue items.
• Manage incoming and outgoing correspondence and maintain a clear and auditable record of project communications.
• Participate in project kick-off meetings to establish documentation protocols, workflows and responsibilities.

Conocimientos

Document control

Project coordination

Communication

English language

Herramientas

ACONEX

Autodesk Construction Cloud (ACC)

BIM 360

OpenText

Excel

Descripción del empleo

DOCUMENT CONTROLLER – International Architecture Projects

Bofill Taller de Arquitectura is looking for an experienced Document Controller to join our international project teams at La Fàbrica, Sant Just Desvern (Barcelona).

The position will support the delivery of large-scale architectural projects involving multidisciplinary teams, international clients, engineering consultants, contractors and specialist consultants.

We are seeking a highly organized and technically oriented professional capable of managing complex project information, documentation workflows and formal communications within collaborative digital environments.

The Document Controller will play a key role in ensuring that all project information is correctly structured, reviewed, distributed, tracked, recorded and archived throughout the different stages of the project.

KEY RESPONSIBILITIES

• Manage and control architectural, engineering and consultant documentation across large-scale international projects.
• Administer project documentation through ACONEX, Autodesk Construction Cloud (ACC), BIM 360 or other Common Data Environment (CDE) platforms.
• Manage drawings, models, specifications, reports, schedules, technical submissions and other project deliverables.
• Maintain document registers, drawing registers, transmittal logs and submission trackers.
• Control document numbering, naming conventions, metadata, revisions, status codes and approval workflows.
• Ensure that project teams are always working with the latest approved versions of drawings and documents.
• Manage formal document submissions and transmittals between Bofill Taller de Arquitectura, clients, consultants, contractors and other project stakeholders.
• Track documentation through review, comment, approval and resubmission cycles.
• Monitor deadlines and outstanding documentation and proactively follow up with internal and external teams.
• Coordinate document workflows between architecture, BIM, interior design, landscape, structure, MEP, façade and specialist disciplines.
• Support Project Managers, Design Managers and BIM Managers in monitoring project deliverables and submission schedules.
• Manage incoming and outgoing correspondence and maintain a clear and auditable record of project communications.
• Establish and maintain project folder structures, permissions and information management protocols.
• Support the implementation of project-specific document control procedures and client requirements.
• Participate in project kick-off meetings to establish documentation protocols, workflows and responsibilities.
• Prepare regular reports on document status, submissions, approvals, overdue items and project information.
• Ensure correct archiving and handover of project documentation at the completion of each project stage.

PROFILE

• Previous experience as a Document Controller, Project Document Controller, Information Controller or similar position.
• Experience working on architecture, engineering, construction or large multidisciplinary projects.
• Strong experience with ACONEX is highly valued.
• Experience with Autodesk Construction Cloud (ACC), BIM 360 or equivalent CDE platforms is highly valued.
• Strong understanding of document control procedures, revision management, approval workflows and formal project submissions.
• Experience managing large volumes of technical documentation and multidisciplinary information.
• Familiarity with architectural and engineering documentation, including drawings, specifications, models, reports and technical submissions.
• Understanding of BIM environments and BIM-related documentation workflows is considered a significant advantage.
• Knowledge of ISO 19650 information management principles is valued.
• Advanced organizational skills and exceptional attention to detail.
• Ability to manage multiple deadlines and information flows simultaneously.
• Strong communication skills and confidence interacting with architects, engineers, consultants, contractors, clients and project management teams.
• Ability to work independently while supporting large multidisciplinary teams.
• Advanced knowledge of Microsoft Office, particularly Excel.
• Experience with document management, reporting and tracking tools is valued.
• High level of English required. Additional languages are valued.
• Knowledge of OpenText document management solutions will be positively valued

Particularly Valued Experience

Experience in:

• Large-scale international architecture and construction projects
• Multidisciplinary design coordination
• International clients and consultants
• BIM and CDE workflows
• Formal submission and approval processes
• Design and construction documentation

The ideal candidate should be methodical, rigorous, proactive and highly organized, with the ability to understand how information moves through a complex architectural project and to ensure that documentation remains controlled, traceable and accessible at all times.