Commercial Operations Coordinator

Esteve Huayi Pharmaceutical Co.; Barcelona; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A leading pharmaceutical company is seeking a Global Commercial Operations Coordinator to support their international commercial team. This role involves logistical coordination, compliance management, and operational efficiency enhancement. The ideal candidate will have a Bachelor's degree, relevant experience, and strong organizational skills. Join us to grow your career in a dynamic environment!

Formación

• Experience in commercial operations or sales support in the pharmaceutical industry is a plus.
• Familiarity with compliance regulations and financial processes.
• Approximately 3 years of relevant professional experience.

Responsabilidades

• Assist in planning and executing key commercial events.
• Manage compliance approval processes for contracts and documentation.
• Oversee booth setup and logistics for industry congresses.

Conocimientos

Organizational skills

Project management

Communication

Interpersonal skills

Attention to detail

Multitasking

Educación

Bachelor's degree in Business Administration

Herramientas

Microsoft Office

CRM systems

Descripción del empleo

The Global Commercial Operations Coordinator will support our international commercial team. This role is essential in ensuring seamless execution of key commercial activities, logistical coordination, compliance approvals, and sales operations support. It will work cross-functionally to enhance operational efficiency and contribute to the success of our commercial initiatives.

Responsibilities

1. Event & Logistics Support:
   • Assist in planning and executing key commercial events.
   • Organize travel arrangements for internal teams as needed.
   • Oversee booth setup, logistics, and engagement strategies for industry congresses.
2. Compliance & Documentation Management:
   • Manage compliance approval processes for contracts, agendas, and other documentation.
   • Coordinate the completion of quality, regulatory, and compliance forms for customer qualification.
   • Oversee the signature process of Confidentiality Agreements (CDAs) using DocuSign.
   • Support sales processes, including customer onboarding.
   • Gather and verify legal documentation for customer registration.
   • Process and track purchase orders (POs) for operational needs.
   • Request and consolidate 12-month sales forecasts from customers.
   • Track incoming orders to meet sales expectations.
   • Monitor unpaid invoices and follow up for collections.
3. Product & Partner Coordination:
   • Facilitate setup of new product SKUs in internal systems.
   • Manage assessments of potential partners via Catalyst.
   • Oversee registration and approval of new suppliers.
   • Collaborate on tender documentation.
   • Manage letters of credit and bank guarantees.
4. Process Optimization:
   • Act as process owner for purchase order management, ensuring efficiency and compliance.

Organization & Relationships

• Internal: GPA and related departments.
• External: communication agencies, market research agencies, travel agencies, congress organizers, partners, etc.

Job Profile

Required Education & Experience

• Bachelor's degree in Business Administration, Commerce, or related field.
• Experience in commercial operations, sales support, or administrative roles in the pharmaceutical or healthcare industry is a plus.
• Familiarity with compliance regulations, financial processes, and customer onboarding.
• Proficiency in Microsoft Office and CRM systems.
• Languages: Knowledge of German, Italian, or French is a plus.
• Approximately 3 years of relevant professional experience.

Skills & Competencies

• Strong organizational and project management skills.
• Attention to detail and multitasking ability.
• Excellent communication and interpersonal skills.
• Proactive, dynamic, and able to work cross-functionally.

Join Our Team!

We are looking for passionate and talented individuals like you. Don’t miss the opportunity to grow with us. Apply now and take the next step in your career!