Commercial & Administration Support

Lundbeck; Barcelona; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading pharmaceutical company in Barcelona is seeking a Commercial & Administrative Support professional to manage promotional materials and support various departments in achieving strategic objectives. The ideal candidate has an advanced vocational training diploma in Administration or Marketing, strong organizational skills, and proficiency in Veeva platforms. Previous experience in the healthcare industry is preferred.

Servicios

Continuous learning opportunities

Dynamic working environment

Strong commitment to employee well-being

Formación

• At least 2 years of experience in a similar role, preferably in the pharmaceutical or healthcare industry.
• Strong organizational and coordination skills to manage administrative and logistical tasks efficiently.
• Excellent communication skills to interact effectively with internal and external stakeholders.

Responsabilidades

• Managing the approval process for promotional materials in Veeva.
• Collaborating with Product Managers on promotional initiatives.
• Preparing monthly transparency reports on medical investments.

Conocimientos

Organizational skills

Communication skills

Analytical capabilities

Coordination skills

Educación

Advanced Vocational Training Diploma in Administration & Finance or Marketing

Herramientas

Veeva PromoMats

Veeva Vault

Veeva CRM

Descripción del empleo

Commercial & Administration Support

Would you like to contribute to commercial and scientific initiatives with real impact? If you have experience in coordination and administrative management, this could be your opportunity to join a team focused on innovation and committed to improving people’s lives.

Your new role

As Commercial & Administrative Support, you will play a key role in coordinating and executing administrative, documentation, and logistical tasks that support our Commercial, Medical & Regulatory Affairs, Market Access & Public Affairs, and promotional activities across Iberia.

Your responsibilities

Your responsibilities will include :

• Managing the approval process for promotional and non-promotional materials, ensuring timely review and validation in Veeva.
• Collaborating with Product Managers on the implementation of promotional initiatives.
• Submitting approved promotional materials to health authorities (e.g. Institut Català de la Salut).
• Preparing monthly transparency reports on medical investments.
• Managing Veeva PromoMats for the upload, tracking and approval of promotional materials.
• Using Veeva Vault to manage promotional and non-promotional materials.
• Overseeing activities in Veeva CRM, including sponsorship requests, contracts, speaker services and validations.
• Creating and following up on Veeva activities to facilitate investment requests from sales representatives.
• Managing contracts with healthcare professionals for scientific meetings, ensuring correct upload into the relevant platforms.
• Coordinating the full billing cycle, including purchase orders (POs), service follow-up, invoice validation and budget reconciliation.
• Providing support to the Medical & Regulatory Affairs and Market Access & Public Affairs departments in their activities and processes.
• Offering logistical support, such as sending documentation, handling confirmations or speaker-requested changes.
• Creating and sending speaker contracts via DocuSign.
• Verifying information entered by sales representatives to ensure accuracy and completeness.
• Assigning and managing internal codes for promotional materials.
• Assisting at reception when the responsible colleague is not present in the office.

This role will allow you to work closely with the Marketing, Market Access & Public Affairs, Medical & Regulatory Affairs, Compliance and Procurement teams, ensuring the effective execution of projects aligned with Lundbeck’s strategic objectives.

Your future team

You will be part of the Lu-Iberia Business affiliate, based in Barcelona. We work in a highly collaborative environment where commitment, excellence and teamwork underpin everything we do. You will join a close-knit, professional team where every contribution matters and supports our common purpose of improving people’s lives.

What you bring to the team

Are you ready to put your skills and experience at the service of a meaningful purpose? We are looking for someone with the following profile :

• Qualifications : Advanced Vocational Training Diploma (Ciclo Formativo de Grado Medio o Superior) in Administration & Finance or Marketing, or a university degree / equivalent qualification in a relevant field (e.g. Business Administration or Marketing).
• Strong organisational and coordination skills to manage administrative and logistical tasks efficiently.
• Proficiency in platforms such as Veeva PromoMats, Veeva Vault and Veeva CRM.
• Excellent communication skills to interact effectively with internal and external stakeholders.
• Analytical capabilities for preparing transparency, sustainability and budget reconciliation reports.
• At least 2 years’ experience in a similar role, preferably within the pharmaceutical or healthcare industry.
• Spanish, Portuguese and English (B2–C1 level, common in international environments).

Our promise to you

At Lundbeck we offer an inspiring, dynamic and innovation-driven working environment. We are guided by curiosity, responsibility and adaptability to transform the lives of people living with brain disorders.

Here you will find a purposeful career, opportunities for continuous learning, stimulating challenges and a strong commitment to your wellbeing.

We believe every talent counts, which is why we are committed to building a team as diverse as the people we serve.

Find out more about our commitment to diversity and inclusion at :

Interested in joining us?

Do you believe this could be your next professional step? We would be delighted to hear from you. Even if you do not meet every requirement but feel aligned with the purpose of the role, we still want to hear from you.

Please send us your CV along with a short note explaining your motivation to join this project. There is no need to include a photo or any personal information unrelated to your professional background.

EveryBrainInTheGame

This job posting is aimed at individuals seeking a career opportunity at Lundbeck. We work with recruitment agencies when needed on the basis of a written agreement, and we do not accept unsolicited applications of any kind. If you are a recruitment consultant, please refrain from contacting Lundbeck or the hiring manager directly with suggested candidates. If you disregard this policy, you do so at your own risk, and Lundbeck will accept no responsibility or pay any fees arising from such action.