Bilingual Team Assistant

Victoria Selection & Search; Madrid; Presencial; EUR 26.000; Jornada completa

Descripción de la vacante

A leading law firm in Madrid is seeking a proactive Team Assistant to support lawyers with administrative and operational tasks. The ideal candidate should be bilingual in English and Spanish, with strong organizational and communication skills. This full-time role includes managing schedules, client interactions, and document preparation, making it essential for the smooth operation of the firm.

Formación

• Bilingual in English and Spanish.
• Proficiency in Microsoft Office is required.
• Previous experience in a legal environment is ideal.

Responsabilidades

• Act as the first point of contact between clients and lawyers.
• Manage lawyers' schedules and coordinate meetings.
• Assist in preparing legal documents and reports.

Conocimientos

Bilingual in English/Spanish

Proficiency in Microsoft Office

Strong organizational skills

Client communication

Educación

Relevant studies in administration or law

Descripción del empleo

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Our client, a well regarded Law firm, who provides comprehensive legal services across various practice areas, is looking for a Team Assistant who will provide essential administrative and operational support.

Responsibilities (among others) include :

• Act as a first point of contact between clients and lawyers, handling incoming communications and greeting visitors
• Manage lawyers' schedules, coordinating appointments, meetings and travel arrangements
• Assist in preparing legal documents, reports, and presentations, ensuring accuracy and adherence to firm standards
• Maintain and organise client files, records, and databases, ensuring confidentiality and compliance with regulations
• Support the billing process by preparing invoices, tracking expenses and managing petty cash
• General office management duties, including supply management, ensuring office equipment functionality and ensuring work spaces are kept in good working order

Candidates should be bilingual in English / Spanish. Relevant studies as well as a professional level of Microsoft Office / standard Tech is also a prerequisite. Ideally, the candidate will have previous experience in a legal environment (e.g. law firm or notary).

The ideal candidate will be proactive and always willing to help. They will be able to produce accurate work within time pressures. This person will play an integral role in the team.

Schedule – Full time

Salary – Circa €26,000

Contract - Permanent

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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