Bilingual Personal & Project Assistant

Victoria Selection & Search; Cataluña; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An established industry player is seeking an organised and responsible Bilingual Personal & Project Assistant to join their close-knit team in Barcelona. This role involves managing household administration, coordinating office operations, and ensuring smooth communication within the team. The ideal candidate will possess a relevant university degree and have proven experience in administration, ideally within a Private Family Office. With a focus on discretion and attention to detail, this position offers a unique opportunity to work closely with a distinguished family while contributing to the efficient running of their office. Flexibility and adaptability are key in this dynamic environment.

Formación

• Proven experience in administration, preferably in a Private Family Office.
• Exceptional attention to detail and ability to manage budgets.

Responsabilidades

• Assist with administration of various households and properties.
• Coordinate purchases, inventory, and liaise with suppliers.
• Act as key facilitator for personal needs of the family.

Conocimientos

Bilingual (English/Spanish/Catalan)

Administration

Office Management

Microsoft 365

Excel

Slack

Educación

Relevant University Degree

Herramientas

Microsoft 365

Excel

Slack

Descripción del empleo

Our client, a distinguished Family Office, is currently looking for an organised and responsible Bilingual Personal & Project Assistant, to join their team. This role will be undertaken from the Family Office in central Barcelona and will also include coordination of the office.

Responsibilities include (however are not limited to) :

Office

• Assist with administration of various households / properties (cleaning, utilities, alarm system, repairs, sourcing items for property, etc.)
• Reconciliation of bank statements, and Real Estate revenues, identifying anomalies not included in budgets and reporting to director
• Make payments across various bank accounts and record accordingly
• Identify service providers, coordinate and onboard if necessary
• Consistently look for ways to improve quality and efficiency, execute requests from senior team members with this in mind
• Work closely with finance : prepare, send and follow up on invoices, receive and process invoices and correctly archive invoices
• Manage expenses and archive correctly for finance

General

• Proactively anticipate the needs of the individuals, learning preferences and incorporating these into all aspects of day-to-day routine
• Office management : ensure smooth running of workplace, coordinate purchases, inventory and liaison with relevant suppliers
• Close-knit team work : provide appropriate reporting / updates regarding tasks undertaken, ensure correct information flow to facilitate agile working

Personal

• Act as key facilitator for personal needs of the family
• Point to point travel arrangement for family

Candidates will ideally speak English / Spanish / Catalan. A relevant University degree and proven experience in administration, is also a prerequisite (preferably in a Private Family Office). They must be able to manage standard Tech (Microsoft 365, Excel, Slack, etc.) with ease and be numerate, adept at managing Excel and budgets.

The ideal candidate will be organised, discreet and pay exceptional attention to detail. They will be open minded and enjoy working in a close-knit team. Utmost discretion and strict confidentiality are paramount for this role.

Location - Barcelona

Contract - Permanent

Salary - Dependent on Experience

Timetable - Normal office hours - however flexibility required