Bilingual Office Manager & EA

Victoria Selection & Search; Valladolid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading firm in its sector is looking for a Bilingual Executive Assistant & Office Manager in Valladolid. The role involves managing office operations and supporting the director with scheduling and travel arrangements. Candidates must have a University Degree and are required to be bilingual in English and Spanish, with at least 3-4 years of relevant experience. This is a permanent, office-based position with a salary of 30-40k€.

Formación

• At least 3-4 years' experience as an Executive Assistant.
• Experience in investment, consulting, or legal environments is preferred.
• Ability to manage sensitive information with discretion.

Responsabilidades

• Oversee daily office operations and equipment management.
• Act as main point of contact for management and services.
• Manage the director's agenda and schedule meetings.
• Arrange travel and manage expenses for the team.

Conocimientos

Bilingual in English and Spanish

Proactive and resourceful

Excellent communication skills

Educación

University Degree

Herramientas

Standard Office Technology

Descripción del empleo

Our client, a leading firm in its sector, is seeking a Bilingual Executive Assistant & Office Manager to provide high-level administrative support to the director and ensure the smooth operation of their offices.

Responsibilities (among others) include :

Office Manager (60% of workload)

Oversee equipment and facilities, ensuring smooth daily operations

Act as the main point of contact for building management, cleaning services and insurance matters

Booking and preparing meeting rooms for the team when needed

Managing office and kitchen supplies (stationary, copier, etc.) and liaising with providers

Organise company meetings, offsites and events, managing logistics and catering

Ensuring all offices in Spain are up to regional management standards

Greeting clients and visitors and ensuring they are looked after whilst at

the office

Acting as the first point of contact for the firm, managing the switchboard and directing calls appropriately

Executive Assistant (40% of workload)

Agenda management for Director in the firm :

coordinate schedules, anticipate conflicts and prioritise meetings

Schedule meetings and liaise with clients, partners and internal teams

Arrange travel, including flights, accommodations and itineraries for the whole team

Screen, prioritise and manage emails and calls, ensuring timely responses and follow-ups

Process expense reports, reconcile credit card statements and maintain financial records

Handle sensitive business and personal tasks with discretion and professionalism

Candidates must be entirely bilingual in English / Spanish, Catalan a plus, have a University Degree and manage standard Tech with ease. Candidates should have previous experience as an Executive Assistant at least 3 / 4 years’ experience, ideally in an investment, consulting or legal environment.

The ideal candidate will be polite, proactive, resourceful and able to take initiative. They will report directly to HR.

Location – Barcelona. Office based role.

Salary – circa 30-40k€

Timetable – 09.00 – 18.00h (Fridays 9.00 - 16.00h) (Summer hours :

July and August)

Contract – Permanent

Incorporation - Immediate