Bilingual Executive Assistant

Our client, a prominent British Private Equity firm with global reach, is currently looking for an experienced Bilingual Executive Assistant to support their Head of Investor Relations (Partner).

Responsibilities (among others) will include:

• Manage the Partner’s extensive diary with flexibility and ability to meet frequently changing diary requirements.
• Strategic set up of meetings / video calls with multiple participants based across differing time zones with potential investors including (HNWIs, global pension funds, insurance groups, sovereign funds).
• Manage inbox / email and ensuring items actioned on behalf of Partner.
• Take ownership of worldwide travel logistics and itineraries: flights, hotels, visas, transfers etc. often subject to last minute changes (mainly global investor roadshows and fundraising efforts).
• Development of relationships with EAs of potential investors, current investors and global team of in-house EAs.
• Prepare presentations for internal / external meetings.
• Coordinate with London HQ for administrative needs.
• Ensure partner is correctly prepped for meetings with relevant materials (pitch decks, prep notes, iPad set up, memos, presentations).
• Reconcile credit card and submit multi-currency expense reports using Concur.
• Able to take on ad hoc project management of tasks.
• Ad hoc support as required.

Minimum Requirements:

Candidates must have a bilingual level of English / Spanish and a relevant University degree. A solid grasp of standard Tech and applications (Office, Google Workspace, Zoom, Slack, CRM software, etc.) is required. It is essential that candidates hold a minimum of 5 years’ experience - financial services desirable (global investor relations will be viewed favourably).

The ideal candidate will be comfortable and capable of working in a dynamic environment, taking last minute changes in their stride. They will be able to forge a relationship built on skills and trust and the boundaries required. Proactivity and a low ego approach are essential for this position. As this is a parental leave, it’s essential the chosen candidate can “hit the ground running” and work with limited guidance.

Salary: Circa €50,000

Timetable: Full-time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage).

Incorporation: May 2025

Contract: Parental leave (circa 6 months), potential opportunity of extension dependent on demand.

Seniority level:

• Associate

Employment type:

• Temporary

Job function:

• Administrative and General Business
• Industries: Investment Banking, Financial Services, and Venture Capital and Private Equity Principals