Bilingual Executive Assistant

Victoria Selection & Search; Madrid; Presencial; EUR 50.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a Bilingual Executive Assistant to support their Head of Investor Relations. This role demands a proactive individual with at least 5 years of experience, ideally in financial services, who can manage complex schedules and travel logistics with ease. The ideal candidate will thrive in a dynamic environment, demonstrating excellent relationship management skills and adaptability to changing circumstances. This temporary position offers a unique opportunity to work closely with high-profile investors and contribute to significant fundraising efforts. If you are ready to hit the ground running and make a meaningful impact, this role could be the perfect fit for you.

Formación

• Minimum 5 years experience, preferably in financial services.
• Bilingual in English and Spanish is essential.

Responsabilidades

• Manage Partner’s diary and coordinate meetings with multiple participants.
• Handle worldwide travel logistics and prepare materials for meetings.

Conocimientos

Bilingual English/Spanish

Proactivity

Relationship Management

Time Management

Adaptability

Educación

Relevant University Degree

Herramientas

Microsoft Office

Google Workspace

Zoom

Slack

CRM Software

Concur

Descripción del empleo

Our client, a prominent British Private Equity firm with global reach, is currently looking for an experienced Bilingual Executive Assistant to support their Head of Investor Relations (Partner).

Responsibilities (among others) will include:

• Manage the Partner’s extensive diary with flexibility and ability to meet frequently changing diary requirements.
• Strategic set up of meetings / video calls with multiple participants based across differing time zones with potential investors including (HNWIs, global pension funds, insurance groups, sovereign funds).
• Manage inbox / email and ensuring items actioned on behalf of Partner.
• Take ownership of worldwide travel logistics and itineraries: flights, hotels, visas, transfers etc. often subject to last minute changes (mainly global investor roadshows and fundraising efforts).
• Development of relationships with EAs of potential investors, current investors and global team of in-house EAs.
• Prepare presentations for internal / external meetings.
• Coordinate with London HQ for administrative needs.
• Ensure partner is correctly prepped for meetings with relevant materials (pitch decks, prep notes, iPad set up, memos, presentations).
• Reconcile credit card and submit multi-currency expense reports using Concur.
• Able to take on ad hoc project management of tasks.
• Ad hoc support as required.

Minimum Requirements:

Candidates must have a bilingual level of English / Spanish and a relevant University degree. A solid grasp of standard Tech and applications (Office, Google Workspace, Zoom, Slack, CRM software, etc.) is required. It is essential that candidates hold a minimum of 5 years’ experience - financial services desirable (global investor relations will be viewed favourably).

The ideal candidate will be comfortable and capable of working in a dynamic environment, taking last minute changes in their stride. They will be able to forge a relationship built on skills and trust and the boundaries required. Proactivity and a low ego approach are essential for this position. As this is a parental leave, it’s essential the chosen candidate can “hit the ground running” and work with limited guidance.

Salary: Circa €50,000

Timetable: Full-time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage).

Incorporation: May 2025

Contract: Parental leave (circa 6 months), potential opportunity of extension dependent on demand.

Seniority level:

• Associate

Employment type:

• Temporary

Job function:

• Administrative and General Business
• Industries: Investment Banking, Financial Services, and Venture Capital and Private Equity Principals