Bilingual Executive Assistant

Victoria Selection & Search; Jaén; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A leading international pharmaceutical firm is seeking a Bilingual Executive to support their CEO and Executive Committee. This role entails managing complex schedules, coordinating travel, and providing administrative support, while requiring bilingual proficiency in English and Spanish. The ideal candidate should demonstrate technological proficiency, strong communication skills, and the ability to thrive in a dynamic environment.

Servicios

Flexible Timetable

Parking

Formación

• Proven experience as an Executive Assistant to C-Level executives.
• Ability to manage complex travel logistics.
• Knowledge of the pharmaceutical or chemical background is a plus.

Responsabilidades

• Manage CEO and Executive Committee agendas and communications.
• Coordinate global travel arrangements and personal logistics.
• Organize corporate events and manage office administration.

Conocimientos

Bilingual (English and Spanish)

Technologically literate

Strong communication

Resourcefulness

Efficiency

Herramientas

Microsoft 365

Video Conference Software

Slack

SAP

Descripción del empleo

Our client, a leading international Pharmaceutical firm, is looking for an exceptional Bilingual Executive to support the CEO and Executive Committee.

Supporting a key team, responsibilities will include : Management of CEO and Committee agendas (7 in total), anticipating schedule changes and working across global time zones (includes some personal matters) Acting as the primary liaison between and for the Executive Committee, ensuring seamless communication and information flow Coordinating complex multi-stop global travel arrangements, including but not limited to : hotels, transfers, flight bookings, detailed itineraries, visas, etc. Working on multiple projects and priorities simultaneously, ensuring tracking for timely delivery / completion Management of personal logistics / matters (holidays, restaurants, company cars, doctor appointments or insurance, etc.) Coordination of Board meetings and logistics surrounding committee meetings Office Administration : including projects impacting daily office operations Event management : organising and coordinating corporate events from initiation to completion Facilitating special requests

This role will be undertaken in English and Spanish (Catalan nice to have). Candidates will be digitally / technologically literate and able to adopt new softwares with ease. Proven experience as an Executive Assistant to a C-Level Executive is a prerequisite for this position, whilst exposure to a pharmaceutical or chemical background is highly advantageous. The chosen candidate will be able to manage standard Tech (Microsoft 365, VC Software, Slack, etc.) with ease. Knowledge of SAP is also advantageous / preferred.

The ideal candidate will be resourceful and operate with a high level of efficiency. They should thrive and feel motivated by working in an ambiguous, changing environment. They will be a strong communicator who is able to deliver and enjoys working at pace and with changing priorities.

Location - Barcelona (San Cugat) Salary - Competitive + Parking Timetable - 9.00 - 18.00 (Flexibility Required) Occasional travel required (European) Contract - Permanent Incorporation - Immediate