Bid Manager

ICF; Madrid; Presencial; EUR 40.000 - 70.000; Jornada completa

Descripción de la vacante

ICF is seeking a Bid Manager to lead and coordinate the full bid lifecycle within the Europe and Asia Business Development team. The role involves collaborating with various stakeholders to develop high-quality proposals aligning with ICF’s strategic goals. Candidates should have at least 5 years of experience in bid management, proficiency in procurement processes, and excellent organizational and communication skills.

Formación

• Minimum 5 years' experience in bid or proposal coordination/management.
• Proficiency in public-sector procurement processes.
• Fluent in English, with French as an asset.

Responsabilidades

• Lead and manage the proposal development process.
• Review tender documentation to identify requirements.
• Coordinate internal and external contributors.

Conocimientos

Attention to detail

Decision-making

Analytical mindset

Communication skills

Organizational skills

Educación

APMP certification

Herramientas

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

SharePoint

Descripción del empleo

As a Bid Manager within the Europe and Asia (E&A) Business Development team at ICF, you will lead and coordinate the full bid lifecycle—from opportunity assessment and pre-proposal planning to submission and post-bid review. This role is pivotal in ensuring the delivery of high-quality, compliant, and competitive proposals across a wide range of sectors and clients, particularly within the European Union (EU).

You will collaborate with internal technical experts, pricing analysts, legal and procurement teams, and external partners to develop compelling proposals that align with client expectations and ICF’s strategic goals.

At ICF, continuous learning is a priority. All Bid Professionals are APMP-certified, and you will have access to a wide range of training resources to support your professional development and ensure alignment with industry best practices.

Key responsibilities :

• Review and analyse tender documentation to identify requirements, evaluation criteria, and submission formats.
• Lead and manage the proposal development process in line with ICF’s business development procedures.
• Develop and maintain bid schedules, ensuring timely delivery of all workstreams.
• Facilitate bid kick-off meetings, progress reviews
• Facilitate win strategy and solution development workshops with internal stakeholders.
• Coordinate and manage internal and external contributors, including technical teams, partners, and subcontractors.
• Organise and manage Colour Team reviews (e.g., Pink, Red, Gold) with senior management to ensure quality and alignment.
• Prepare and/or oversee the development of qualifying evidence and supporting documentation.
• Maintain accurate and up-to-date sales pipeline reporting and bid tracking.
• Ensure consistency, quality, and compliance across all bids within the E&A region.
• Provide guidance and support to consulting teams on tools, templates, and best practices.
• Contribute to continuous improvement initiatives by applying lessons learned and industry standards.

Required skills and experience:

• Minimum 5 years of experience in bid or proposal coordination/management.
• Strong understanding of public-sector procurement processes; experience with European Commission tenders is a plus.
• Proficient in managing SharePoint sites, internal databases, and CRM tools.
• Advanced user of Microsoft Word, PowerPoint, Excel, and Teams.
• Highly organised, detail-oriented, and capable of managing multiple priorities.
• Adaptable and able to lead teams through change and tight deadlines.
• Fluent in English (written and spoken); fluency in French is an asset.
• APMP certification (or willingness to obtain) is highly desirable.

What you’ll need to succeed:

• Strong attention to detail and accuracy.
• Sound decision-making skills with awareness of stakeholder impact.
• Analytical mindset with the ability to identify risks and propose solutions.
• Confidence to challenge assumptions and contribute to strategic thinking.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work with stakeholders at all levels.
• Resilience, flexibility, and a proactive, problem-solving attitude.
• A collaborative team player with a growth mindset and curiosity to learn.

#indeed

#LI-CC1

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Madrid, Spain (ES01)