Backoffice & Executive Support Specialist

Bionanopharma; Valencia; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Bionanopharma is a growing pharmaceutical company in Valencia seeking a proactive Backoffice Specialist. This hands-on role involves executive support to the CEO, operational oversight, and collaboration across departments. Join a mission-driven team and contribute to our strategic growth and international expansion.

Servicios

Opportunity to grow alongside the company

Be part of a mission-driven team

Formación

• Experience in the pharmaceutical industry, with knowledge of GMP and regulatory compliance.
• Proactive attitude; entrepreneurial mindset.
• Ability to manage multiple priorities efficiently under tight deadlines.

Responsabilidades

• Provide executive support to the CEO and manage schedules.
• Ensure compliance standards for facilities and coordinate logistics.
• Serve as main contact for vendors, clients, and institutional bodies.

Conocimientos

Professional demeanor

Interpersonal skills

Relationship management

Multitasking

Descripción del empleo

Languages Required : Full fluency in Spanish; strong working proficiency in English

Company Overview

Bionanopharma SL is a dynamic and innovative pharmaceutical company based in Valencia, focused on excellence in drug development and manufacturing. As we expand our operations and facilities, we are seeking a proactive and versatile Backoffice professional to support our CEO and ensure smooth coordination across the organization.

Position Summary :

We are looking for a hands-on, highly organized Backoffice Specialist with a strong understanding of pharmaceutical operations, regulatory standards, and business dynamics. This role will report directly to the CEO and serve as a key support function to help drive the company’s strategic growth and operational effectiveness.

Key Responsibilities

• Executive Support to CEO
• Manage schedules, organize internal and external meetings, and assist in day-to-day coordination.
• Support CEO in overseeing operational tasks across departments.
• Operational & Facility Oversight
• Ensure facilities meet pharmaceutical compliance standards.
• Coordinate logistics for customer interactions, visits, and shipments.
• Administrative & Secretarial Duties
• Prepare reports, manage correspondence, documentation, and internal filing.
• Serve as a point of contact for vendors, clients, and institutional bodies.
• Public Relations & Representation
• Represent the company in communications with external stakeholders.
• Coordinate events, visits, and outreach activities.
• Cross-Departmental Coordination
• Liaise with departments including Quality, Production, and Regulatory Affairs to align workflows.
• Monitor and resolve administrative bottlenecks proactively.

Candidate Profile :

• Experience in Pharma : Proven background in the pharmaceutical industry, with working knowledge of GMP, regulatory compliance, and operations.
• Proactive Attitude : Entrepreneurial mindset and readiness to take initiative without constant supervision.
• Multitasking Skills : Ability to manage multiple priorities efficiently under tight deadlines.
• Communication skills, driving license and a car.

Skills : Professional demeanor, strong interpersonal and relationship management skills.

• Spanish : Native or near-native level (required)
• English : Strong working proficiency, especially in reading and written communication.

Offer

• Join a growing pharmaceutical company with strong innovation potential.
• Be part of a close-knit, mission-driven team.
• Opportunity to grow alongside the company and take part in its international expansion.

How to Apply

Please submit your updated CV and a brief cover letter to [e-mail].