Back Office Representative (German Language)

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Back Office Representative (German Language), Barcelona

Client: Werfen

Location: Barcelona, Spain

Job Category: Other

EU work permit required: Yes

Job Views: 2

Posted: 25.04.2025

Expiry Date: 09.06.2025

Job Description:

Overview

The Back Office Representative is responsible for efficient day-to-day order management, including receiving customer orders from Customers in Europe, cleansing orders, removing order blocks, processing change requests, and liaising with other Supply Chain functions to manage order releases. This role works with business partners in the supply chain and beyond to ensure on-time and complete delivery of goods according to market-specific requirements. He/She helps to drive customer loyalty and achievement of the company’s sales and revenue objectives by delivering exceptional customer service across the designated area.

This role is the connection between Supply Chain structure with our internal and external customers, so it is key to the organization’s success.

Key Accountabilities

1. Administer day-to-day activities of customer order management, specifically:
2. Oversee customer orders, including order entry, document creation, stock allocation, order release.
3. Use root-cause analysis to understand key drivers of order failure in support of continuous improvement.
4. Identify potential obstacles in the fulfillment process and work with any stakeholders to take corrective action.
5. Maintain digital platforms to keep fast channels.
6. Display a customer-centric attitude and maintain strong customer relationships, specifically: Understand customer expectations and translate the voice of the customer for internal stakeholders.
7. Ensure clean and accurate data management and analysis, specifically: integrate customer data from various reporting channels as necessary.
8. Drive continuous improvement in customer fulfillment systems and processes, specifically: identify opportunities for continuous improvement and present them to the relevant Front Office Manager in Customer Service.
9. Uphold quality, safety, and compliance standards, requirements, trainings, and report any quality, safety, or compliance incidents to the appropriate individuals, taking immediate corrective action.

Networking/Key relationships

This role requires frequent interaction with Front Office Customer Service teams, including the director and managers in Customer Service. Additionally, this role communicates regularly with Sales and planning to resolve issues and ensure that customer expectations are met.

Minimum Knowledge & Experience required for the position:

Preferably a bachelor’s degree related to supply chain management, logistics, business administration, or engineering. It will be a plus to have two to three years’ experience in supply chain, logistics, or a related function and at least one year of customer service experience. Recommendable some sort of commercial/selling experience. Knowledge of master data and table files a plus. Advanced skills with Microsoft Office. Knowledge in ERP (SAP) and CRM experience preferred. Fluent in local language, desirable fluent English/German and other languages will be a plus.

Skills & Capabilities

The ideal candidate demonstrates the following traits:

1. Focuses relentlessly on customers.
2. Works well under pressure.
3. Works well in teams.
4. Pays attention to details.

The ideal candidate has the following competencies and skills:

Soft Skills:

1. Communication skills, including verbal, written, and presentation.
2. Interpersonal skills.
3. Analytical, decision-making, and problem-solving skills.
4. Ability to multitask.

Hard Skills:

1. Proficiency in relevant software, such as ERP, CRM, and Microsoft Office.

Travel requirements:

Not required.

Work place:

2 days remote / 3 days presencial.