Auxiliar Administración y Finanzas

Publicis Groupe España; Madrid; Presencial; EUR 24.000 - 30.000; Jornada completa

Descripción de la vacante

A leading global communications group seeks an Administrative & Finance Assistant in Madrid to manage invoicing and documentation. The ideal candidate will offer strong organizational skills, have vocational training in finance, and benefit from flexible work arrangements and growth opportunities.

Servicios

Flexible Benefits: meal vouchers, health insurance, transportation

Growth Opportunities with major clients

Free Online Training via LinkedIn Learning

Online English Classes with native teachers

Partner Certifications from Meta, Google, Amazon

Work from Anywhere program

Attractive holiday package

Hybrid work model with remote options

Well-being initiatives: yoga and meditation

Subsidized Meals

Formación

• 2-3 years of experience in administrative or financial support roles.
• Excellent organizational skills and attention to detail.
• Intermediate English proficiency.

Responsabilidades

• Manage Purchase Orders and coordinate internal teams.
• Track and process incoming invoices for projects.
• Support preparation and review of reports.

Conocimientos

Organizational Skills

Attention to Detail

Intermediate English

Educación

Vocational training in Administration, Finance, Billing, or Accounting

Herramientas

SAP

Microsoft Office

Excel

Outlook

Teams

Descripción del empleo

Publicis Groupe, the world's second largest communications group, is a solutions platform present in more than 100 countries with over 98,000 employees. Its work philosophy, The Power of One, centers on promoting client growth through creative agencies (Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun, Digitas), media (Zenith, Starcom, Spark, Performics), and transversal knowledge areas.

Publicis Groupe integrates Creativity, Technology, and Data to connect brands and consumers effectively.

Job Description:

The Administrative & Finance Assistant will support the company's administrative operations, focusing on invoice management and documentation control. This role involves handling the end-to-end process of invoice tracking, purchase order follow-up, and reconciliation tasks to ensure accuracy, compliance, and timely processing. Maintaining organized records and collaborating with internal teams to support daily operations are also key responsibilities.

Responsibilities:

• Administrative & Document Management: Manage Purchase Orders via the Ariba platform and coordinate with internal teams (Client Service and Accounts).
• Invoice & Expense Management: Track, review, and process incoming invoices for creative and media projects.
• Investigate and resolve discrepancies in collaboration with relevant departments.
• Support the preparation and review of internal and client-specific reports.
• Assist in tracking budgets and forecasts.
• Coordinate with external auditors during client audits for contract compliance.

Qualifications:

• Vocational training in Administration, Finance, Billing, or Accounting.
• 2-3 years of experience in administrative or financial support roles.
• Knowledge of SAP, Microsoft Office (especially Excel), Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Intermediate English proficiency.

Why join us?

• Flexible Benefits: Enjoy flexible compensation including meal vouchers, health insurance, transportation, and more.
• Growth Opportunities: Advance your career through experience with major clients and access to local and global training programs.
• Free Online Training: Access courses from LinkedIn Learning and Udemy via our AI platform "Marcel".
• Online English Classes: Weekly group classes with native teachers for B1 level English or above.
• Partner Certifications: Obtain certifications from Meta, Google, Amazon, and others.
• Work from Anywhere: Telecommute up to 6 weeks from over 100 countries with our #WorkYourWorld program.
• Holidays & Time Off: Attractive holiday package including your birthday and Advertising Day off, plus additional days off.
• Work-Life Balance: Hybrid work model with up to two days remote, summer hours, and full remote options during Easter, Christmas, and three weeks in summer.
• Well-being: Health initiatives such as meditation and yoga sessions.
• Subsidized Meals: Breakfast and daily menu at our Café Marcel.

We are a certified Great Place to Work and value diversity. We encourage applications from underrepresented groups and are committed to equality and non-discrimination. If you require reasonable adjustments due to a disability or medical condition, please discuss this with your recruiter.

All employees must comply with policies on Information Security, AI use, Quality and Environmental Management, Integrity, and Anti-Corruption, including mandatory training and declarations.