Associate Project Support

Hitachi; Madrid; On-site; EUR 28,000 - 38,000; Full time

Job summary

Hitachi Rail Espana S.L. in Madrid is seeking an Associate Project Support to assist the Project Manager in After Sales spare parts supply contracts. You will help coordinate operations, documentation and reporting to improve control and information reliability.

In this role you will support supplier and customer coordination, prepare minutes and action lists, and contribute to risk management, contract follow-up and margin protection as part of a growing portfolio in Madrid.

Qualifications

• Bachelor’s degree in Engineering, Business Administration, Industrial Organization, or related discipline.
• 0–3 years in Project Support, PMO, Project Coordination, Operations, Contract Administration or Supply Chain.
• Excel, PowerPoint, Teams and SharePoint knowledge; SAP knowledge is preferred.
• Spanish: native or equivalent; English: professional working proficiency.

Responsibilities

• Coordinate project activities between internal departments and external stakeholders.
• Monitor purchase orders, deliveries and contractual milestones.
• Support the preparation of quotations and commercial proposals.
• Maintain project documentation, records and contract information.
• Prepare project reports, dashboards and KPIs.
• Support customer follow-up and meeting preparation.

Skills

Excel

PowerPoint

Teams

SharePoint

SAP

Education

Bachelor’s degree in Engineering/Business Administration/Industrial Organization/Supply Chain

Job description

Location:

Madrid, Madrid, Spain

Job ID:

R0144574

Date Posted:

2026-10-09

Company Name:

Hitachi Rail Espana S.L.

Profession (Job Category):

Project/Program Management

Job Schedule:

Full time

Remote:

No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Mission

Support the Project Manager in the execution of After Sales contracts, ensuring efficient coordination ofoperational, administrative, documentary and reporting activities associated with spare parts supply projects. The role contributes to the successful execution of the current portfolio by improving operational control,maintaining reliable project information, supporting supplier and customer coordination, and enabling theProject Manager to focus on business-critical activities such as customer management, business development,contractual negotiation, risk management and margin protection. Scope note: The position is designed as a local application of the Associate Project Support profile, with a specificfocus on After Sales spare parts supply contracts.

Main Responsibilities

Project coordination and operations

• Monitor purchase orders, deliveries and contractual milestones.
• Coordinate operational activities between internal departments and external stakeholders.
• Follow up action plans, open points and operational issues.
• Monitor suppliers, delivery commitments and pending actions.
• Support the execution of spare parts supply contracts.

Project documentation and contract administration

• Maintain project documentation, records and contractual information.
• Ensure document control within project repositories and SharePoint areas.
• Support preparation of project correspondence, reports and customer communications.
• Maintain traceability of relevant project information and documentation.
• Support the preparation and filing of meeting minutes, action trackers and project records.

Reporting and performance monitoring

• Prepare and update project reports, dashboards and KPIs.
• Support work-in-progress, order, delivery and billing follow-up activities.
• Provide reliable data for management reporting and operational reviews.
• Monitor deviations, risks and actions requiring escalation.

Customer, supplier and internal stakeholder support

• Coordinate information exchange with suppliers and internal functions.
• Support customer follow-up activities and preparation of customer meetings.
• Prepare agendas, minutes and action lists for internal and external meetings.
• Support timely response to customer requests and operational follow-up.

Commercial and business support

• Support preparation of quotations and commercial proposals and customer submissions when required.
• Assist in the tracking of opportunities, variations and business development actions.
• Support the Project Manager with information required for reviews, offers and contract follow -up.

Required Profile

• Bachelor’s degree in Engineering, Business Administration, IndustrialOrganization, Supply Chain or related discipline.
• Experience 0-3 years in Project Support, PMO, Project Coordination, Operations,
• Contract Administration or Supply Chain.
• Microsoft Excel, PowerPoint, Teams and SharePoint knowledge. SAP knowledgeis preferred.
• Reporting, KPI management and document control experience arevaluable.
• Spanish: native or equivalent.
• English: professional working proficiency.
• Personal competencies: Planning and organization, attention to detail, communication,customer orientation, teamwork, problem solving, proactivity andability to manage multiple priorities.

En Hitachi Rail, hay un lugar para todos/as. Acogemos y valoramos las diferentes experiencias, edad, género, sexualidad, situación familiar, discapacidad, origen, nacionalidad, etnia, religión, y visión del mundo. Es nuestro compromiso crear un entorno inclusivo - estamos orgullosos/as de ser un empleador paritario.

Nos encantaría que fueras uno/a de nuestros/as seguidores/as en https://www.linkedin.com/company/hitachirail

#LI-PD1

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail