Coordinator, Learning Innovation

Ie University; Comunidad de Madrid; On-site; EUR 32,000 - 44,000; Full time

Job summary

IE University’s Education & Student Experience is seeking a Coordinator, Learning Innovation to join its Madrid team. You will support the design, delivery and evaluation of innovative teaching initiatives, coordinate cross-institutional projects and ensure timely execution across schools and programmes.

The role requires strong organisational abilities, experience in project coordination, and fluency in English with Spanish desirable.

Qualifications

• Bachelor’s degree is highly recommended.
• 1–3 years of experience in project coordination or programme support.
• Excellent organisational and follow-up skills with attention to detail.
• Strong knowledge of Microsoft Office; Excel, PowerPoint, Teams preferred.
• Excellent English; professional Spanish desirable.

Responsibilities

• Manage the Director’s and team’s operational rhythm including calendars, agendas, minutes, and action logs.
• Maintain the master project tracker and documentation with milestones and owners.
• Organise pilots, workshops, focus groups, committees and events with logistics.
• Support data collection, knowledge management, and confidentiality controls.
• Coordinate budget tracking, invoices, and liaison with internal support units.

Skills

Project coordination

Calendar management

Stakeholder communication

MS Office

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Teams

Shared documents

Job description

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Education & Student Experience is looking for a Coordinator, Learning Innovation to join its team!

The Learning Innovation function supports IE University in designing, testing, evaluating and transferring new approaches to teaching and learning across schools and programmes. Its portfolio evolves with institutional priorities and may include AI-enabled learning, assessment, experiential and interdisciplinary methodologies, faculty-led pilots, learning outcomes and capabilities, evidence generation, knowledge management and institutional communication. It is a transversal institutional function that collaborates with faculty, schools, programme teams, the Faculty Office, Digital Learning, Data, IT, Legal, Operations, Communications and external partners.

The Coordinator is the operational backbone of the Learning Innovation team. The role ensures that meetings, projects, pilots, documentation, data-collection activities, events and follow-up processes are organised accurately and delivered on time. It is suited to a highly reliable and proactive person who anticipates operational needs, maintains control of detail and follows actions through to completion.They will work across several simultaneous initiatives and supports the Director. The role is not limited to diary management, but agenda and meeting coordination are central because Learning Innovation depends on sustained collaboration across schools and institutional units.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - IE Tower.

Responsibilities

Your role as a Coordinator will involve:

• Manage the Director’s and team’s operational rhythm: calendars, meeting preparation, agendas, invitations, briefing packs, minutes, action logs, reminders and follow-up with participants.
• Maintain the master project tracker and shared documentation, ensuring that milestones, owners, decisions, versions, evidence folders and outstanding dependencies remain accurate and accessible.
• Organise the practical delivery of pilots, workshops, focus groups, committees and events, including participants, rooms or online links, materials, communications, surveys, forms and approved external providers.
• Support the administration of data collection and knowledge management by maintaining participant lists, documentation, repositories, permissions, file structures, templates and publication status, with appropriate confidentiality and version control.
• Coordinate routine administrative and operational processes, including budget tracking, purchase requests, invoices, vendor follow-up, tool or licence records, and liaison with relevant internal support units.

Qualifications

To thrive in this role, you should possess the following qualifications:

• A Bachelor’s degree is highly recommended.
• Approximately 1–3 years of experience in project coordination, programme support, events, education, consulting support, or a comparable professional environment.
• Excellent organisational and follow-up skills, with the ability to manage calendars, meetings, documentation, action logs, project trackers, deadlines, and multiple contributors with accuracy and consistency.
• Strong working knowledge of Microsoft Office and collaborative tools, particularly Excel, PowerPoint, Teams, and shared document environments. Comfortable learning new platforms and maintaining orderly digital repositories.
• Clear written and verbal communication skills, attention to detail, and a service-oriented approach when working with faculty, students, internal departments, and external providers.
• Proactive and reliable, able to anticipate operational needs, raise issues early, and follow tasks through to completion while remaining aligned with agreed priorities.
• Excellent English; professional Spanish is highly desirable. A university degree is expected. A master’s degree is not required.
• Interest in education, innovation, and technology is valued, but prior specialist knowledge of AI or pedagogy is not required.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.