Application support consultant

Tigermed; Comunidad Valenciana; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a dedicated Administration and Office Specialist to join their dynamic team in Spain. This role involves managing daily administrative tasks, coordinating office activities, and supporting various departments. With a focus on teamwork and collaboration, you will engage with diverse groups and ensure smooth operations across the organization. Comprehensive training will be provided to equip you with the necessary skills for success. If you are organized, detail-oriented, and ready to take on a multidisciplinary role, this opportunity is perfect for you to grow in a supportive environment that values your contributions and encourages personal and professional development.

Servicios

Competitive compensation packages

Global bonus program

Individual performance bonus program

Retirement plans

Health programs

Life insurance

Training & Development opportunities

Work-Life & Flexibility support

Formación

• 3-5 years of experience in an administrative position required.
• Fluent in Spanish and English, both written and spoken.

Responsabilidades

• Manage daily administrative tasks and coordinate office activities.
• Oversee travel arrangements and manage travel expenses.
• Handle procurement and contract management for office supplies.

Conocimientos

Strong communication skills

Organizational skills

Attention to detail

Problem-solving

Self-organized

Team player

Educación

High school studies

Degree

Herramientas

SAP

Excel

MS Office (Word, PowerPoint, Teams)

Descripción del empleo

LANXESS is a leading specialty chemicals company with sales of EUR 6.7 billion in 2023. The company currently has about 12,800 employees in 32 countries. The core business of LANXESS is the development, manufacturing, and marketing of chemical intermediates, additives, and consumer protection products. At LANXESS, we cultivate a dynamic, global workplace built on leadership, innovation, and a passionate team. We offer exciting career paths, competitive benefits, and personal and professional growth programs - all designed to help you unlock your full potential and succeed.

LANXESS Spain is actively seeking dedicated and talented individuals to fill the role of Administration and Office Specialist, located in Barcelona, Spain.

If you are ready to take on a multidisciplinary and exciting role, we encourage you to apply and embark on an exciting career journey with our Spanish team.

Overview of Position :

The Administration and Office Specialist will report to the Head of Administration Office & IT Help. This role involves managing daily administrative tasks, coordinating office activities, and supporting various departments. The ideal candidate should have experience in a similar role, strong communication skills, and proficiency in office tools. This key position connects various departments both locally and globally, requiring organizational skills and discipline. At LANXESS, teamwork and collaboration are highly valued, so the ability to engage with diverse groups is crucial. Comprehensive training will be provided at the Barcelona office to ensure you have the knowledge and skills to succeed in the role.

Job Highlights :

• Procurement and Contract Management: Handle independent procurement and contract negotiations & administration for office supplies and telecom providers. Search for new suppliers to ensure cost-effective and efficient procurement.
• Facility Management: Coordinate facility management activities, including negotiations with landlords. Oversee office management tasks to ensure smooth operations.
• Event Organization: Plan and organize presents and giveaways for Christmas, photo shoots, postcards, and other seasonal needs. Manage the logistics and coordination of various events and activities.
• Administrative and Document Management for Training Courses: Register participants for training. Communicate training details to employee representatives (if applicable). Register the course on the FUNDAE platform or with the relevant organization. Collect required documentation (sign-in sheets, diplomas, invoices).
• General Administrative Support: Provide a full range of general administrative support and services as required. Assist the HSEQ, Accounting, and IT departments in facilitating tasks and processes.
• Travel Management and Administration: Oversee travel arrangements and manage travel expenses, ensuring compliance with company policies and budget constraints.
• Contract and Document Management: Maintain evidence of contracts. Upload and organize documents and files in internal databases to ensure easy accessibility.
• Fleet Management and Administration: Manage vehicle inventory (additions, removals, and renewals). Monitor the mileage and usage of each vehicle. Track operational expenses (fuel, maintenance, insurance) and environmental compliance.
• Coordination with Headquarters Processes: Coordinate with processes performed centrally at the headquarters.

Requirements :

• High school studies; a Degree is considered a plus.
• Working experience of 3-5 years gained in an administrative position.
• SAP Knowledge. Ariba is a plus.
• Good knowledge of Excel is essential.
• Spanish native, Fluent in English, both written and spoken.
• Good verbal and written business communication skills.
• Good comprehension of MS Office (Word, PowerPoint, Teams, Databases).
• Experience in Travel Management is an important plus.
• Self-organized, reliable, professional, ability to handle multiple priorities and manage time effectively.
• Attention to detail and accuracy is essential.
• Ability to troubleshoot and seek the most efficient solutions.
• Communicate effectively with a hands-on approach and strong ownership across a broad range of topics.
• Encourages team spirit and self-motivated character capable of working independently.
• Team player.
• Discretion and confidentiality.

What we offer you :

• Compensation: We offer competitive compensation packages, inclusive of a global bonus program and an individual performance bonus program.
• Comprehensive Benefits: We provide a variety of benefits to support your financial security, health, and wellbeing, including retirement plans, health programs, and life insurance.
• Work-Life & Flexibility: We support you in maintaining a balance between working hours and personal life.
• Training & Development: We are committed to your professional and personal development and encourage you in the ongoing pursuit of education, training, and knowledge through both formal and informal learning.
• For us, talent matters; we welcome everyone who commits to our values. Therefore, we embrace the uniqueness of every single individual and are truly committed to supporting our people in developing their individual potential.