AI Factory Assistant

EURAXESS Czech Republic; Barcelona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

Una organización líder en inteligencia artificial en Barcelona busca un asistente administrativo para optimizar procedimientos y mejorar el servicio. El candidato ideal tiene experiencia en apoyo administrativo, excelente comunicación y habilidades organizativas. Se ofrece un entorno de trabajo flexible y un contrato a tiempo completo con beneficios atractivos.

Servicios

Entr tickets

Seguro de salud privado

Plan de formación extenso

Soporte para los procedimientos de reubicación

23 días de vacaciones pagadas

Formación

• Mínimo 2 años de experiencia en un puesto similar.
• Fluidez en español y catalán, alto nivel de inglés.

Responsabilidades

• Ejecutar protocolos de recepción y acogida.
• Gestionar documentación de gastos de viaje.
• Administrar llamadas entrantes y consultas.

Conocimientos

Comunicación escrita y verbal excepcional

Atención al detalle

Organización y planificación

Educación

Formación administrativa profesional / Secretaría de 2º Grado

Herramientas

Office Suite

Descripción del empleo

Organisation / Company BARCELONA SUPERCOMPUTING CENTER Department Computer Sciences Research Field All Researcher Profile First Stage Researcher (R1) Positions Research Support Positions Country Spain Application Deadline 26 Jun 2025 - 23 : 59 (Europe / Madrid) Type of Contract Permanent Job Status Full-time Hours Per Week 37.5 Offer Starting Date 1 Jul 2025 Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Reference Number 307_25_DIR_IBD_AIFASS Is the Job related to staff position within a Research Infrastructure? Yes

Offer Description

Context And Mission

AI Factories is a strategic program that brings together science, innovation, and society through activities designed to promote the development and adoption of trustworthy, high-impact Artificial Intelligence. This initiative will turn the BSC into an epicenter of AI (Artificial Intelligence) development, enabling both the public and private sector to drive high-impact science and technology R&D projects.

Giving assistance to the AI Factory project and the Innovation and Business development area, the mission of this role is to assume the duty of administrative support, optimizing workflow procedures, ensuring efficient operations and subsequently, improving service.

Key Duties

• Execute reception and welcoming protocols for visitors and guests, ensuring a positive experience.
• Handle travel expense documentation and liaise with the Finance Department for timely processing
• Professionally manage incoming phone calls, screening and redirecting them as necessary.
• Reception and answer for tickets and queries.
• Supporting the unit in the organization and distribution of work within the team.
• Support internally in the development of documents, presentations and reports.
• Administrative Studies or equivalent (Professional Administrative / Secretary Training 2nd Grade)
• Essential Knowledge and Professional Experience

A minimum of 2 years of experience in a similar position

• Proven work experience as a secretary or administrative assistant
• Knowledge of IT tools (Office Suite) : Word, Excel, PowerPoint and Outlook
• Additional Knowledge and Professional Experience

Fluency in Spanish and Catalan, with a high level of proficiency in English.

• Knowledge of technical environment / scientist related to the center will be positively considered
• Competences

Exceptional written and verbal communication skills

• Strong attention to detail and accuracy in task execution
• Excellent organization and planning skills

Additional Information

• The position will be located at BSC within the Directors Department
• We offer a full-time contract (37.5h / week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
• Duration : 3 years
• Holidays : 23 paid vacation days plus 24th and 31st of December per our collective agreement
• Salary : we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona

Work Location(s)

J-18808-Ljbffr