Administrator (Remote) - Investment Management Firm

Flynn and Chase; Andalucía; A distancia; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A private equity firm is seeking an experienced Administrative Operations Support professional to work remotely. This role involves managing calendars, supporting investor communications, and assisting with compliance processes. The ideal candidate has 3-5 years in administrative roles, is detail-oriented, and possesses excellent communication skills. Competitive salary and flexible working hours offered.

Servicios

Competitive salary

Flexible working hours

Growth opportunities in a high-performing team

Exposure to global operations

Formación

• Minimum 3-5 years of administrative or operational experience in relevant environments.
• Proven ability to work independently and remotely.
• Strong organizational skills and detail-oriented.

Responsabilidades

• Manage calendars and coordinate internal and external communications.
• Assist with onboarding across service providers.
• Prepare investor communications and reporting materials.

Conocimientos

Proficient with Microsoft Office

Excellent communication skills in English

Strong attention to detail

Ability to manage multiple tasks

Experience with CRM tools

Herramientas

Microsoft Office

Google Workspace

CRM tools

project management platforms

Descripción del empleo

Location : Remote (Firm headquartered in London)

Employment Type : Full-time

About the Firm

We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation.

As we continue to grow, we are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
• Maintain and organize digital filing systems, shared drives, and confidential documentation
• Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings

Operations Support

• Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
• Track and maintain records related to investment vehicles, governance, and compliance filings
• Support KYC / AML documentation processes and data collation

Investor & Fund Support

• Assist with preparation and distribution of investor communications and reporting materials
• Maintain CRM / database of investors and stakeholders
• Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions

Other

• Perform ad hoc research and project-based work as needed
• Identify and implement process improvements and efficiencies
• Support the senior leadership team with administrative and coordination needs

Key Qualifications

• Minimum 3–5 years of administrative or operational experience, ideally in a financial services, investment, or professional services environment
• Proven ability to work independently and remotely, demonstrating discipline and initiative
• Excellent written and verbal communication skills in English
• Strong attention to detail and organizational skills
• Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., Monday.com, Notion, or Asana) is a plus
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred

Personal Characteristics

• Self-motivated and proactive with a “get it done” mindset
• Discreet and trustworthy, especially when handling sensitive or confidential information
• Comfortable working across time zones and with globally distributed stakeholders
• Eager to grow and take on increasing responsibility over time
• Solutions-oriented and resourceful

Compensation & Benefits

• Competitive salary (based on experience and location)
• Flexible working hours (must have some UK business hour overlap)
• Opportunity to grow within a lean, ambitious, and high-performing team
• Exposure to global private equity operations

To Apply

Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role