Administrative Support / Junior Executive Assistant

KinTec Recruitment Ltd; Madrid; Presencial; EUR 30.000 - 50.000; A tiempo parcial

Descripción de la vacante

A leading recruitment company is seeking a proactive Administrative Support / Junior Executive Assistant for a part-time position in Madrid. The role involves managing invoices, coordinating travel arrangements, and providing administrative assistance to executives. This opportunity offers valuable hands-on experience in a collaborative international business culture, ideal for those looking to enhance their skills in a dynamic environment.

Servicios

Part-time schedule for improved work-life balance

Supportive, collaborative work culture

Valuable experience within an international business setting

Formación

• Previous experience in an administrative or executive assistant role preferred.
• Fluency in English and Spanish (both written and verbal) is essential.
• Strong organisational abilities with keen attention to detail.

Responsabilidades

• Process and track invoices, ensuring accurate and timely submissions.
• Coordinate travel arrangements, including flights, accommodation, and transport.
• Prepare and process expense reports, manage receipts, and support reimbursements.

Conocimientos

Fluency in English

Fluency in Spanish

Organisational abilities

Attention to detail

Multitasking

Microsoft Office

Communication skills

Interpersonal skills

Herramientas

Microsoft Office

Descripción del empleo

Job Title: Administrative Support / Junior Executive Assistant
Location: Madrid, Spain
Assignment Type: 12-Month Renewable Contract
Working Hours: Part-time – 4 hours per day, 5 days per week (50% workday)

About the Role
We’re seeking a proactive and highly organised Administrative Support professional to join a dynamic international team on a part-time basis. This is a fantastic opportunity for someone looking to gain hands-on experience in a global business environment, supporting senior staff with core administrative functions. You'll play a vital role in keeping things running smoothly — from managing expenses and bookings to day-to-day coordination tasks.

Key Responsibilities

• Process and track invoices, ensuring accurate and timely submissions

• Coordinate travel arrangements, including flights, accommodation, and transport

• Prepare and process expense reports, manage receipts, and support reimbursements

• Handle incoming and outgoing mail and postal activities

• Provide administrative assistance to executives and wider team

• Maintain well-organised records and assist with general office administration

Required Skills & Experience

• Previous experience in an administrative or executive assistant role preferred

• Fluency in English and Spanish (both written and verbal) is essential

• Strong organisational abilities with keen attention to detail

• Capable of multitasking and prioritising effectively in a fast-paced environment

• Confident with Microsoft Office tools (Word, Excel, Outlook)

• Familiarity with travel booking systems is beneficial

• Excellent communication and interpersonal skills

What’s on Offer

• Part-time schedule for improved work-life balance

• Supportive, collaborative work culture

• Valuable experience within an international business setting