Administrative Position

The American College in Spain; Marbella; Presencial; EUR 10.000 - 15.000; A tiempo parcial

Descripción de la vacante

The American College in Spain is seeking a proactive Academic Registrar / Administrator for a temporary, part-time role to cover a sick leave period with immediate availability.

You will manage academic enquiries, student registrations and records, and provide general administrative support to management and the college community in English and Spanish.

Formación

• Excellent command of spoken and written English and Spanish.
• Knowledge of additional languages would be an advantage.
• Previous experience in a similar administrative or academic position is required.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling student information and academic records.
• Professional, flexible, proactive, and solution-oriented approach.
• Ability to prioritize and manage multiple responsibilities effectively.

Responsabilidades

• Answer telephone calls, schedule meetings, welcome visitors, and respond to general enquiries.
• Provide administrative support to management.
• Handle academic enquiries and requests from students and families.
• Manage and facilitate the student registration and enrollment process.
• Maintain accurate and up-to-date academic records for current and former students.
• Ensure the integrity, accuracy, confidentiality, and security of student records and documentation.
• Prepare, file, scan, and organize academic and administrative documents.
• Assist with student transcripts, certificates, enrollment documentation, and other academic records.
• Communicate professionally and effectively with students, parents, teachers, and external institutions by telephone and email.
• Support the general day-to-day administrative operations of the College.

Conocimientos

English

Spanish

MS Office

Confidentiality

Time management

Organizational skills

Proactive

Prioritization

Herramientas

Microsoft Office

Descripción del empleo

The American College in Spain is Hiring – Part-Time Academic Registrar / Administrator

The American College in Spain is looking for a proactive, highly organized, and professional individual to join our team as an Academic Registrar / Administrator.

This is a temporary, part-time position to cover a period of sick leave, with immediate availability required.

The role includes managing academic enquiries, student registrations and records, as well as general administrative responsibilities.

Key Responsibilities

• Answer telephone calls, schedule meetings, welcome visitors, and respond to general enquiries.
• Provide administrative support to management.
• Handle academic enquiries and requests from students and families.
• Manage and facilitate the student registration and enrollment process.
• Maintain accurate and up-to-date academic records for current and former students.
• Ensure the integrity, accuracy, confidentiality, and security of student records and documentation.
• Prepare, file, scan, and organize academic and administrative documents.
• Assist with student transcripts, certificates, enrollment documentation, and other academic records.
• Communicate professionally and effectively with students, parents, teachers, and external institutions by telephone and email.
• Support the general day-to-day administrative operations of the College.

Skills & Qualifications

• Excellent command of spoken and written English and Spanish.
• Knowledge of additional languages would be an advantage.
• Previous experience in a similar administrative or academic position is required.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling student information and academic records.
• Professional, flexible, proactive, and solution-oriented approach.
• Ability to prioritize and manage multiple responsibilities effectively.

Position Details

• Part-time position
• Temporary contract to cover sick leave (with possibility of full-time in the future)
• Immediate availability required
• Previous experience in a similar position is essential
• Only applicants currently residing in the Costa del Sol area will be considered