Administrative Expert

Novartis Farmacéutica; Vigo; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading pharmaceutical company is seeking an Executive Assistant to provide high-level administrative support to multiple Global P&O Heads. The role includes managing calendars, organizing travel, and improving team efficiencies in a dynamic and diverse environment.

Formación

• Strong experience in executive administrative support in a global organization.
• Proven expertise in managing complex calendars and travel arrangements.
• Ability to handle confidential information with discretion.

Responsabilidades

• Provide comprehensive executive administrative support and manage calendars.
• Coordinate team meetings, prepare materials, and manage logistics.
• Propose opportunities to improve team operating efficiency.

Conocimientos

Organizational skills

Communication skills

Problem-solving

Attention to detail

Interpersonal skills

Herramientas

Microsoft Office Suite

Descripción del empleo

Are you ready to take on a dynamic and multifaceted role? As an Executive Assistant supporting multiple Global P&O Heads, you will independently deliver top-notch executive administrative support. This role is perfect for someone who thrives in a proactive environment and enjoys working with a diverse team.

Dynamic and Diverse Team : Be part of a vibrant team that values diversity and collaboration.

High-Level Exposure : Regularly partner with Executive Assistants for ECN members, gaining insights and experience from top executives.

Broad Learning Opportunities : Work with multiple P&O Heads, offering you the chance to interact with and learn from a wide range of stakeholders across various Global Functions.

About the Role

Major accountabilities :

• Provide comprehensive executive administrative support, including managing credit cards, setting up travel profiles, and registering for events.
• Efficiently manage calendars, including scheduling and prioritizing appointments.
• Arrange business travel and ensure all logistics are handled smoothly.
• Coordinate team meetings, prepare pre-read materials, attend meetings when possible, and manage meeting logistics.
• Oversee the team’s SharePoint sites, ensuring documents are submitted on time and deadlines are met.
• Proactively identify and propose opportunities to improve team operating efficiency.
• Support ad-hoc projects related to the execution of the supported Global Functions Talent agenda.

Minimum Qualifications :

• Strong experience in an executive administrative support role, in a complex global organizational environment.
• Proven expertise in managing complex calendars and travel arrangements.
• Experience in coordinating and supporting leadership team meetings and events.
• Strong written and verbal communication skills in English.
• Exceptional organizational and time management skills with a high attention to detail and accuracy.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with the utmost discretion.
• Strong problem-solving abilities and the capacity to work independently.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent interpersonal skills and the ability to work well with diverse teams.

Benefits and rewards : Read our handbook to learn about all the ways we’ll help you thrive personally and professionally.

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Why Novartis : Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

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