Administrative Assistant, Global Medical Affairs

The Administrative Assistant, Global Medical Affairs (GMA) is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organisation.

The Administrative Assistant in this role will have to demonstrate agile skills in multitasking and delivering in a timely manner planned activities.

Key Responsibilities

1. Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules etc.) and expenses reporting for Global Head of Medical Affairs.
2. Manage and support with Galderma tools and systems (Concur, COUPA, DocuSign etc.).
3. Oversee HCP engagement contracting, create PR / PO, and ensure widespread support with Galderma tools and systems.
4. Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
5. For the Swiss based GMA Leadership Team (LT) members, manage general calendaring and facilitate the integration and prioritization of business activities for GMA LT related topics.
6. Oversee HealthCare Provider (HCP) engagement for the Prescription Medicines teams.
7. Ensure PR / PO creation for all vendors collaborating with the teams and ensure general support with Galderma tools and systems (COUPA, GALAXY, DocuSign etc.).
8. Handle general communication related to GMA in accordance with the Global Head of Medical Affairs and GMA LT, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT support and Zug Office management teams.

Skills & Qualifications

1. Secretarial studies, translation or Bachelor level education.
2. Holding a CAP (Certified Administrative Professional), or PACE (Professional Administrative Certificate of Excellence).
3. Holding certification of Microsoft Office Specialist (MOS).
4. Minimum of 8 years’ experience as administrative assistant.
5. Experience in Oracle, SAP, Concur, COUPA, DocuSign.

What we offer in return

1. You will be working for an organization that embraces diversity & inclusion and believes we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
2. You will receive a competitive compensation package with bonus structure and extended benefit package.
3. You will be able to work in a hybrid work culture.
4. You will participate in feedback loops, during which a personalized career path will be established.
5. You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take on accountability.