Administrative Assistant, Global Medical Affairs

Galderma; Barcelona; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a skilled Administrative Assistant for its Global Medical Affairs team. This role is pivotal in providing high-level support to the Global Head of Medical Affairs, ensuring smooth operations through exceptional multitasking and organizational skills. The ideal candidate will bring over 8 years of experience, proficiency in essential administrative tools, and a proactive approach to managing complex schedules and travel arrangements. Join a diverse and inclusive organization that values varied perspectives and offers a competitive compensation package in a hybrid work environment, fostering personal and professional growth.

Servicios

Competitive Compensation Package

Bonus

Extended Benefits

Hybrid Work Environment

Personalized Career Paths

Formación

• 8+ years of experience as an administrative assistant.
• Proficiency in Microsoft Office and administrative tools.
• CAP or PACE certification preferred.

Responsabilidades

• Organize and manage travel arrangements for the Global Head of Medical Affairs.
• Handle complex calendaring and prioritize business activities.
• Support HCP engagement and manage communication logistics.

Conocimientos

Multitasking

Communication

Organization

Time Management

Problem Solving

Educación

Secretarial Studies

Translation

Bachelor Level Education

CAP Certification

MOS Certification

Herramientas

Oracle

SAP

Concur

COUPA

DocuSign

Descripción del empleo

The Administrative Assistant, Global Medical Affairs (GMA) is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organisation.

The Administrative Assistant in this role will demonstrate agility in multitasking and delivering activities in a timely manner.

Key Responsibilities

1. Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules, etc.), and expense reporting for the Global Head of Medical Affairs.
2. Manage and support Galderma tools and systems (Concur, COUPA, DocuSign, etc.).
3. Oversee HCP engagement contracting, create PR/PO, and ensure support with Galderma tools and systems.
4. Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
5. For the Swiss-based GMA Leadership Team (LT) members, manage general calendaring and facilitate the integration and prioritization of GMA LT-related activities, including support with Galderma tools and systems.
6. Oversee HCP engagement for Prescription Medicines teams.
7. Ensure PR/PO creation for vendors and support with Galderma tools and systems.
8. Handle communication related to GMA, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT and Zug Office management teams.

Skills & Qualifications

• Secretarial studies, translation, or Bachelor level education.
• CAP (Certified Administrative Professional) or PACE (Professional Administrative Certificate of Excellence) certification.
• Microsoft Office Specialist (MOS) certification.
• Minimum of 8 years’ experience as an administrative assistant.
• Experience with Oracle, SAP, Concur, COUPA, DocuSign.

What we offer in return

• A diverse and inclusive organization committed to better outcomes through varied perspectives.
• Competitive compensation package with bonus and extended benefits.
• Hybrid work environment.
• Participation in feedback loops to establish personalized career paths.
• Opportunity to grow and take ownership in a supportive environment.