Administrative Assistant – Core Facilities (Flexible Hours)

Vall d’Hebron Institute of Research (VHIR) - Vall d'Hebron Institut de Recerca; Barcelona; Presencial; EUR 19.000 - 23.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Meal vouchers

Health insurance

Flexible hours

Annual leave and personal days

Remuneration benefits

Descripción de la vacante

Vall d’Hebron Institut de Recerca (VHIR) is seeking an Administrative Assistant for the NEXUS SURGICAL unit within its Preclinical Core Facilities in Barcelona. The role covers invoicing, budget tracking and frontline user support in a busy research environment.

The successful candidate will manage administrative tasks, maintain records, and help ensure compliance with quality standards (ISO and GLP). Fluency in Catalan, Spanish and English is required.

Formación

• One year of administrative tasks in healthcare or similar services.
• Strong customer service orientation and communication skills.
• Excellent teamwork, interpersonal and written/verbal communication.
• Proactive, well-organised, able to work independently and manage time.
• Willingness to learn and adapt in a dynamic environment.
• General IT skills and comfort with office software.

Responsabilidades

• Manage and monitor the unit’s administrative and financial activities, including invoicing, purchasing, incentives, invoice approvals, and internal account control.
• Support budget preparation, monitoring, and financial follow-up of the unit’s activities.
• Prepare and maintain service activity reports and official statistics related to animal use, ensuring accuracy and consistency of the information.
• Maintain and update the unit’s website and contribute to the preparation of the annual institutional report.
• Provide administrative and customer support to facility users, both by telephone and in person, and manage the unit’s shared email inboxes.
• Support equipment quality control activities and ensure that administrative and operational activities within the area of responsibility are carried out in accordance with the unit’s quality management system.
• Contribute to continuous improvement initiatives within the scope of the position.
• Undertake any additional tasks within the scope of the position as assigned by the manager.

Conocimientos

Customer focus

Teamwork

Proactive organization

Independent work

Willingness to learn

IT skills

Educación

University degree in Administration

FPII or equivalent in Administration

Descripción del empleo

Vall d’Hebron Institut de Recerca (VHIR) is seeking an Administrative Assistant for the NEXUS SURGICAL unit within its Preclinical Core Facilities in Barcelona. The role covers invoicing, budget tracking and frontline user support in a busy research environment.

The successful candidate will manage administrative tasks, maintain records, and help ensure compliance with quality standards (ISO and GLP). Fluency in Catalan, Spanish and English is required.