Administrative Assistant

We Resolve; Marbella; Presencial; EUR 16.531 - 22.041; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Professional growth opportunities

Descripción de la vacante

We Resolve, part of Fuerte Group Hotels, seeks an organized Administrative Assistant / Administrative Technician to join the Marbella team. The role blends office administration with technical service support, handling proposals, invoicing, and billing in our GIM system.

You are expected to have a Vocational Degree, 3+ years of experience, and English proficiency, with a proactive, detail-oriented mindset in a fast-paced environment.

Formación

• Vocational Degree in Business Administration, Finance, or Accounting.
• At least 3 years of demonstrable experience as an Administrative Assistant/Technician.
• English proficiency at an intermediate to advanced level.

Responsabilidades

• Draft, manage, and track commercial proposals, service contracts, and maintenance offers according to company protocols.
• Process customer account registrations, updates, and cancellations in the management software.
• Organize sales visit agendas for the Commercial Director and manage corporate LinkedIn content to boost brand presence.

Conocimientos

English proficiency

Organizational skills

Initiative

Attention to detail

Team player

Educación

Vocational Degree in Business Administration/Finance/Accounting

Herramientas

GIM maintenance software

Descripción del empleo

At We Resolve, part of Fuerte Group Hotels, we specialize in comprehensive, technical-legal, and energy maintenance for hotels and commercial buildings. Backed by over 25 years of industry experience, we are dedicated to delivering efficient, high-quality technical solutions across our client network. To strengthen our administrative and commercial workflow, we are seeking an organized, proactive Administrative Assistant / Administrative Technician (Técnico/a Administrativo) to join our team in Marbella, Spain.

In this key hybrid role, you will bridge the gap between office administration and technical service delivery. Reporting directly to the Director of We Resolve and working in close collaboration with the Commercial Director, you will manage commercial offers, customer invoicing, collections, and daily entries inside our internal maintenance management software (GIM). By doing so, you will keep our business operations organized and running smoothly.

Your Mission: Administrative Efficiency & Operational Control

Your primary goal involves driving administrative and operational success across our technical service lines. To achieve this, you will execute administrative tasks, control billing workflows, and keep our customer management systems updated. Therefore, you will draft service proposals, organize commercial agendas, manage customer onboarding, and oversee staff expense notes. As a result, you will eliminate workflow bottlenecks, support our management team, and protect our company’s reputation for administrative precision.

Your Key Responsibilities:

• Service Offers & Proposals: Draft, manage, and track commercial proposals, service contracts, and maintenance offers according to company protocols.
• Customer Account Management: Process customer account registrations, updates, and cancellations inside our management software.
• Commercial Support & Social Media: Organize sales visit agendas for the Commercial Director and help boost brand presence by managing corporate LinkedIn content.
• Work Tracking & Expense Notes: Monitor hours allocated to preventive and corrective technical tasks, while reviewing and logging expense claims for field staff.
• Financial & Accounting Support: Oversee customer invoicing and collections support, while assisting the general accounting team with daily administrative duties.
• System Management: Maintain accurate operational entries inside our specialized internal maintenance tool (GIM).

Who You Are: The Organized & Proactive Administrative Talent

• Educational Background: You hold a Vocational Degree (Grado Medio or Superior) in Business Administration, Finance, or Accounting.
• Proven Experience: You bring at least 3 years of demonstrable experience working as an Administrative Assistant or Administrative Technician.
• The Linguist: You display an intermediate to advanced level of written and spoken English proficiency.
• Core Competencies: You possess strong organizational skills, high initiative, detail orientation, and a collaborative mindset inside a fast-paced environment.
• Valued Assets: Holding a valid driver’s license and owning a personal vehicle is considered a valuable plus.

What We Resolve & Fuerte Group Offer You

• Competitive Compensation: Enjoy a competitive salary package reflecting your administrative experience and technical oversight skills.
• Seven Decades of Heritage: Form part of Fuerte Group Hotels, a respected hospitality and service group with nearly 70 years of industry leadership in Southern Spain.
• Flexible Work Model: Benefit from a part-time schedule set in a modern hybrid work framework.
• Professional Growth: Access continuous training programs and structured internal career path development opportunities.

CHALLENGE ACCEPTED?

If you have the administrative grit to organize complex service workflows and the proactive drive to support business operations, we want to hear from you. Therefore, if you are ready to build your career with We Resolve in Marbella, we invite you to step forward.

Start your application here