Project Coordination & Management Secretary

Fundación Fuerte (Fuerte Group Hotels); Marbella; Presencial; EUR 19.440 - 23.760; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Wellness benefits package

Hotel discounts

School book assistance

Language learning support

Career development plans

Descripción de la vacante

Fundación Fuerte, part of Fuerte Group Hotels, seeks an organized Project Coordination & Management Secretary in Marbella, Spain. You will manage budgets, coordinate social actions, oversee cultural events, and maintain board documentation to support efficient charitable initiatives.

Responsibilities include drafting budgets, coordinating donor communications, tracking payments, producing annual reports, and ensuring GDPR/LOPD compliance across donor and volunteer records.

Formación

• Requires a Vocational Degree in Administration and Finance or related discipline.
• At least 5 years of administrative management experience, preferably in NGOs/foundations.
• Proficient in Microsoft Office; strong Excel and PowerPoint skills.
• B2-level English and fluent Spanish speaking/writing are required.
• Must have valid B-category driving license and own vehicle.

Responsabilidades

• Prepare and track the Foundation's annual operating budget and expenses.
• Compile project metrics and the Foundation's Annual Report (Memoria Anual).
• Coordinate social action initiatives with beneficiary organizations.
• Manage event logistics, donor communications, and program distributions for cultural and social events.
• Prepare meeting agendas, schedules, and draft minutes for executive and board meetings.
• Ensure GDPR and LOPD data privacy compliance across records.

Conocimientos

B2 English

Spanish fluent

Organizational skills

Educación

Vocational Degree in Administration and Finance

Herramientas

Microsoft Office

Excel

PowerPoint

Descripción del empleo

At Fundación Fuerte, the social commitment of Fuerte Group Hotels comes to life. Established in 2005, our foundation channels corporate success directly back into the community, focusing on children, cultural heritage, and environmental sustainability. Rooted in family values, integrity, and a deep dedication to service, we are seeking an organized, detail-oriented Project Coordination & Management Secretary (Secretario/a de Coordinación y Gestión de Proyectos) to join our team in Marbella, Spain.

In this key administrative role, you will act as a vital support anchor for our Vice-Presidency and Executive Management. Specifically, you will manage foundation budgets, compile annual reports, coordinate social action initiatives, oversee cultural event logistics, and maintain board meeting documentation. By doing so, you will ensure operational excellence across all our charitable and cultural initiatives.

Job Description: Project Coordination & Management Secretary

Your Mission: Operational Excellence & Social Impact Support

Your primary goal involves driving administrative and operational success across our foundation’s social projects. To achieve this, you will execute financial tracking and coordinate charitable initiatives. At the same time, you will keep foundation documentation accurate and compliant. Therefore, you will draft annual budgets, manage event logistics, track payments, and organize executive board meetings. Additionally, you will enforce strict data privacy standards across all donor and volunteer communications. As a result, you will eliminate administrative delays and support our foundation’s reputation for community service.

Your Key Responsibilities:

• Administrative & Financial Control: Prepare and track the Foundation’s annual operating budget, consolidate expense reports, manage legal documentation, and handle payments alongside the accounting team.
• Annual Reporting: Compile project metrics, key indicators, and financial balances to produce the Foundation’s Annual Report (Memoria Anual).
• Social Project Coordination: Collaborate with beneficiary organizations (e.g., Proyecto Hombre Horizonte) to provide logistical support, track initiative milestones, and gather project data.
• Cultural Event Management: Manage event logistics, digital invitations, donor communications, and program distributions for cultural and social events.
• Meeting & Board Administration: Prepare meeting agendas, manage schedules, and draft official minutes for weekly executive meetings, bi-annual board meetings, and committee sessions.
• Data Privacy Compliance: Ensure strict adherence to GDPR and Spanish data protection laws (LOPD) across all beneficiary, volunteer, and correspondence records.

Who You Are: The Organized & Purpose-Driven Administrative Specialist

• Educational Background: You hold a Vocational Degree (Grado Medio or Superior) in Administration and Finance or a related discipline.
• Proven Foundations: You bring at least 5 years of administrative management experience, ideally within the Third Sector (NGOs, Foundations, or Non-profit Associations). Active experience or interest in volunteer work is highly valued.
• Software Mastery: You demonstrate advanced proficiency in Microsoft Office applications, with strong skills in Excel and PowerPoint.
• The Linguist: You display B2-level proficiency in English alongside fluent Spanish writing and speaking skills.
• Mobility Requirements: You hold a valid B-type driver’s license (Carnet B) and own a personal vehicle.

What Fundación Fuerte & Fuerte Group Offer You

• Competitive Annual Salary: Enjoy a stable annual compensation package set at €21,600 Gross/Year.
• Comprehensive Wellness Benefits: Access the corporate Plan Bienestar, including hotel discounts, school book assistance, health support, and career development plans.
• Seven Decades of Heritage: Form part of a respected group with nearly 70 years of leadership and strong family values in Southern Spain.
• Growth & Learning: Access continuous training programs, language learning support, and structured internal career path opportunities.

CHALLENGE ACCEPTED?

If you have the administrative precision to manage social project operations and the personal drive to support meaningful community work, we want to hear from you. Therefore, if you are ready to build your career with Fundación Fuerte in Marbella, we invite you to step forward.