Administrative Assistant

Omnitel; Cataluña; Presencial; EUR 10.000 - 20.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a proactive Administrative Assistant to join their dynamic team in Barcelona. This role requires a detail-oriented individual with strong communication skills to manage a variety of administrative tasks, ensuring smooth operations within a fast-paced environment. You'll be the first point of contact for administrative needs, support new hires, and coordinate office logistics. If you thrive in a collaborative setting and are passionate about providing excellent support, this opportunity is perfect for you. Join a fun and energetic team where your contributions will make a significant impact!

Servicios

Health care program

Life insurance

Team event planning

Office supplies

Beverages tracking

Formación

• Must have English proficiency and Spanish native level.
• 2+ years demonstrated administrative experience in a fast-paced environment.

Responsabilidades

• Be the first-point-of-contact for all group administrative needs.
• Support new hires to settle into the site from their first day.
• Manage and prioritize the calendar for the site with accuracy.

Conocimientos

Communication Skills

Detail Orientation

Multi-tasking

Problem Solving

Collaboration

Confidentiality

Flexibility

Educación

2+ years administrative experience

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descripción del empleo

For one of our main IT customers based in Barcelona (Gloriès), we are looking for an Administrative Assistant who can navigate and change directions quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.

You must have strong communication skills, along with a professional demeanour and a desire to remove barriers to ensure success. You must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through. You must have high integrity and be able to handle confidential information appropriately.

General Data :

• Type of contract : Indefinite
• Hours : 09 : 00h - 14 : 00h (20 hours)
• Location : Barcelona, Spain (on-site, work from office)
• Start Date : ASAP
• Salary range : 10.000€ gross / year (equivalent to 20.000€ gross / year full-time)

Key Responsibilities :

• Be the first-point-of-contact for all group administrative needs regarding the site.
• Be the bridge between the office and building reception desk for helping to resolve potential office issues.
• Support to new hires to settle into the site from their first day in the office; welcoming, explain how the site works, provide their assigned hardware and desk assignation, Health care program, life insurance, perks...
• Help non-Spanish speaking employees with punctual language translation needs (Spanish – English).
• Asset Tracking – Update and maintain hardware list.
• Morale & Team Event Planning, including catering reservations and logistics.
• Communications to the team regarding the site.
• Office space usage: drive the organization of parking spot reservations and meeting rooms, signs, posters around the office.
• Manage and prioritize the calendar for the site with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments: anticipate team events, expected visitors…
• Office supplies, beverages tracking.
• Reception of packages for the site employees.
• Reception of visitors, help with the temporary pass reservation into the building, welcome, guide them to the office floor, WiFi set up.

Candidate Profile and Qualifications :

• Must have English proficiency and Spanish native level.
• Strong verbal and written communication skills.
• 2+ years demonstrated administrative experience in a fast-paced environment.
• Experience working within a global organization across multiple time zones.
• Detail oriented with strong problem solving and troubleshooting skills.
• Strong cross-team collaboration & organizational skills.
• Ability to be flexible and work quickly and efficiently.
• Ability to react with appropriate urgency to situations and requests.
• Must be able to maintain confidentiality and use discretion and judgment at all times.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
• Proficiency with Outlook, Word, Excel and / or PowerPoint.

Are you highly organized, collaborative, have an extreme level of attention to detail and are looking to be part of a fun highly energetic team? – then this job is for you!