Administrative Assistant

For one of our main IT customers based in Barcelona (Gloriès), we are looking for an Administrative Assistant who can navigate and change directions quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.

You must have strong communication skills, along with a professional demeanour and a desire to remove barriers to ensure success. You must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through. You must have high integrity and be able to handle confidential information appropriately.

General Data :

• Type of contract : Indefinite
• Hours : 09 : 00h - 14 : 00h (20 hours)
• Location : Barcelona, Spain (on-site, work from office)
• Start Date : ASAP
• Salary range : 10.000€ gross / year (equivalent to 20.000€ gross / year full-time)

Key Responsibilities :

• Be the first-point-of-contact for all group administrative needs regarding the site.
• Be the bridge between the office and building reception desk for helping to resolve potential office issues.
• Support to new hires to settle into the site from their first day in the office; welcoming, explain the how the site works, provide their assigned hardware and desk assignation, Health care program, life insurance, perks...
• Help non-Spanish speaking employees with punctual language translation needs (Spanish – English).
• Asset Tracking – Update and maintain hardware list.
• Morale & Team Event Planning, including catering reservations and logistics.
• Communications to the team regarding the site.
• Office space usage : drive the organization of parking spot reservations and meeting rooms, signs, posters around the office.
• Manage and prioritize the calendar for the site with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments : anticipate team events, expected visitors…
• Office supplies, beverages tracking.
• Reception of packages for the site employees.
• Reception of visitors, help with the temporary pass reservation into the building, welcome, guide them to the office floor, WiFi set up.

Candidate Profile and Qualifications :

• Must have English proficiency and Spanish native level.
• Strong verbal and written communication skills.
• 2+ years demonstrated administrative experience in a fast-paced environment.
• Experience working within a global organization across multiple time zones.
• Detail oriented with strong problem solving and troubleshooting skills.
• Strong cross-team collaboration & organizational skills.
• Ability to be flexible and work quickly and efficiently.
• Ability to react with appropriate urgency to situations and requests.
• Must be able to maintain confidentiality and use discretion and judgment at all times.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
• Proficiency with Outlook, Word, Excel and / or PowerPoint.

Are you highly organized, collaborative, have an extreme level of attention to detail and are looking to be part of a fun highly energetic team? – then this job is for you!!!!