Administrative assistant

Insertia.net; Benicarló; Presencial; EUR 24.000 - 36.000; Jornada completa

Descripción de la vacante

An established industry player is looking for a dedicated full-time Administrative Assistant to support office operations. This role encompasses a variety of tasks aimed at ensuring the office runs smoothly, including providing administrative support, managing communications, and organizing meetings. The ideal candidate will be fluent in both English and Spanish, possess strong time management skills, and have at least three years of experience in office administration. Join a dynamic team in a collaborative environment where your contributions will help enhance operational efficiency.

Formación

• Minimum of 3 years experience in office administration.
• Strong time management and stress resistance skills.

Responsabilidades

• Provide administrative support to ensure smooth office operations.
• Assist managers and staff with organizational and communication tasks.
• Maintain both digital and manual filing systems.

Conocimientos

Fluent in English

Fluent in Spanish

Microsoft Word

Microsoft Excel

Time management

Stress resistance

Educación

Bachelor's degree

Descripción del empleo

Job Opening: Full-Time Administrative Assistant

We are seeking a dedicated full-time administrative assistant to support our office operations. The role involves a variety of responsibilities aimed at ensuring efficient office functioning.

Responsibilities:

1. Provide administrative support to ensure smooth office operations.
2. Assist managers and staff with organizational and communication tasks.
3. Handle confidential and sensitive information with discretion.
4. Communicate effectively via phone and email.
5. Complete administrative duties accurately and timely, maintaining high-quality standards.
6. Answer and direct phone calls.
7. Organize and schedule meetings and appointments.
8. Maintain contact lists and develop a filing system.
9. Prepare, copy, scan, and distribute correspondence, memos, letters, faxes, and forms.
10. Assist in preparing regular reports.
11. Order office supplies and manage inventory.
12. Book travel arrangements and submit/reconcile expense reports.
13. Support visitors and provide information as needed.
14. Conduct research and prepare invoices.
15. Coordinate repairs and evaluate new office equipment and techniques.
16. Cover reception duties when required.
17. Maintain both digital and manual filing systems.
18. Manage staff appointments and supervise junior staff, including maintaining employee holiday records.

Requirements:

1. Fluent in English and Spanish.
2. Minimum of 3 years experience in office administration.
3. Proficient in Microsoft Word and Excel.
4. Bachelor’s degree required.
5. Legal documents to work and reside in Spain.
6. Strong time management and stress resistance skills.

Application Process:

Please send your CV with an introduction in English. If shortlisted, you will be invited for an interview.

Work Conditions:

Monday to Friday, 09:00-18:00, with a 1-hour lunch break. Salary depends on experience and performance. The workplace is located in Benicarló, Castellón.