Admin Assistant

TNS Inc.; Madrid; Presencial; EUR 30.000 - 38.000; Jornada completa

Descripción de la vacante

At TNS, an accomplished Administrative Assistant role is available in Madrid to support office operations, finance activities, and the General Manager. You will handle office administration, customer and supplier ledgers, credit control, invoice management, and provide personal assistant support.

The position offers a collaborative environment with growth opportunities in a global company. Strong organizational skills, attention to detail, and proficiency with Microsoft Office are essential for

Formación

• Experience in office administration, accounts administration, or related administrative role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.

Responsabilidades

• General Office Administration: maintain records, update portals, manage supplies, and handle correspondence to support daily operations.
• Customer Ledger: liaise with Billing Team, manage credit control, monitor invoices and payment terms, and escalate as needed.
• Supplier Ledger: monitor supplier invoices, handle queries, support PO processes, and maintain supplier records.
• Executive Support: provide administrative and personal assistant support to the General Manager, coordinate meetings and travel.

Conocimientos

Office administration

Accounts administration

Customer service

Organization

Time management

Communication

Multitasking

Attention to detail

Herramientas

Outlook

Word

Excel

Teams

Descripción del empleo

An extraordinarily talented group of individuals work together every day to drive TNS' success, from both professional and personal perspectives. Come join the excellence!

Overview

You will be responsible for providing administrative, finance, and executive support to ensure the smooth running of the office. The role is responsible for office administration, customer and supplier ledger activities, credit control, invoice management, and providing personal assistant support to the General Manager.

Responsibilities

General Office Administration

Support a range of administrative activities, including maintaining records and updating customer and supplier portals. Prepare, collect, and coordinate documentation for internal teams and external stakeholders. Manage office supplies, inventory, and supplier relationships. Handle incoming and outgoing correspondence, mail, and telephone enquiries. Support the smooth day-to-day operation of the office and contribute to an efficient working environment.

Customer Ledger

Liaise with the Billing Team and review invoices prior to issue. Support all aspects of credit control and customer account management. Monitor invoice progress to help ensure payment terms are met. Maintain records of customer queries and follow escalation procedures when required. Assist with debt recovery activities. Ensure customer portals are maintained accurately and kept up to date. Liaise with relevant government and regulatory bodies regarding administrative documentation required for customers and suppliers.

Supplier Ledger

Monitor the processing of approved and unapproved purchase invoices. Manage supplier queries and follow established escalation procedures. Support payment requisition processes for Purchase Orders (POs). Maintain accurate supplier records and assist with resolving invoice-related issues.

Executive Support

Provide administrative and personal assistant support to the General Manager. Coordinate meetings, appointments, and diary management activities. Arrange business travel, accommodation, transfers, and itineraries. Prepare documents, coordinate communications, and track follow-up actions to ensure timely completion.

Qualifications

Essential Skills and Experience

• Experience in office administration, accounts administration, customer service, or a related administrative role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to work independently and collaboratively within a team.

Desirable Skills and Experience

• Experience supporting customer or supplier ledger activities.
• Knowledge of invoicing, credit control, or accounts payable/receivable processes.
• Experience providing executive or personal assistant support.
• Familiarity with finance or ERP systems.

TNS is an equal opportunity employer. TNS evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. With employees based in 21 countries around the world, TNS is a leading global provider of data communication and interoperability services to diverse industries, such as retail, banking, payment processing, telecommunications and the financial markets. TNS’ services extend to over 60 countries and we deliver mission critical solutions to many Fortune 500 companies. TNS employees play a vital role in the delivery of our services and we recognize them as our most valuable asset. We are proud to offer competitive salaries and benefit packages, and due to the global nature of our business we can offer opportunities to relocate to different locations, if your personal circumstances change.