Accounts Payable Specialist

Vista Investments, LLC; Madrid; Híbrido; EUR 29.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Descripción de la vacante

Vista Investments, LLC in Madrid is seeking an Accounts Payable Specialist to manage supplier invoices, payments, and AP processes within an international finance framework.

You will work closely with hotel GMs and our US-based Finance team, handling AP, general accounting, and tax-related activities in a hands-on, detail-oriented role in a hybrid Madrid office environment.

Formación

• 2+ years of Accounts Payable or related finance experience.
• Hands-on with supplier invoices, approvals, reconcilations and vendor management.
• Fluency in English and Spanish.
• Strong Excel skills and ERP system experience.
• Residence in Madrid or ability to work from Madrid office.

Responsabilidades

• Process supplier invoices and validate entries.
• Coordinate invoice approvals and chase pending approvals.
• Prepare payment proposals and execute payments.
• Manage supplier queries and reconcile differences.
• Maintain vendor master data and reconcile accounts.
• Support monthly closings and general accounting tasks.
• Assist with tax-related documentation and reporting.

Conocimientos

Accounts Payable

English proficiency

Spanish proficiency

Excel skills

ERP experience

Attention to detail

Herramientas

SAP

Microsoft Dynamics 365 BC

Descripción del empleo

Vista Investments is a privately held real estate investment and hospitality company with operations in the United States and Europe. We own, operate, develop and manage hospitality and real estate assets, working closely between our European team and our corporate office in California.

We are continuing to strengthen our Finance & Accounting team in Madrid and are looking for an Accounts Payable Specialist to join us.

About the Role

This is a hands-on role with primary responsibility for Accounts Payable, combined with exposure to General Accounting, month-end close and tax-related activities.

You will manage day-to-day supplier and payment processes, working closely with internal teams, hotel General Managers and our corporate Finance team in the United States.

We are looking for someone who already has solid AP experience, understands the accounting behind the transactions and is ready to take ownership of the process in an international environment.

Key Responsibilities

Accounts Payable

• Review, validate and process supplier invoices.
• Manage invoice approval workflows and follow up on pending approvals.
• Prepare payment proposals and support payment execution.
• Manage supplier queries, discrepancies and outstanding items.
• Perform supplier account reconciliations and investigate differences.
• Maintain and update vendor master data.
• Reconcile corporate cards and employee expenses.
• Prepare AP reporting and supporting documentation.

General Accounting

• Support bank and balance sheet reconciliations.
• Prepare journal entries, accruals and accounting adjustments.
• Participate in monthly closing activities.
• Support internal and external audit requests.

Tax Support

• Support the preparation of accounting information for Spanish tax filings, including VAT and other recurring obligations.
• Prepare and organize supporting documentation for tax compliance.
• Coordinate accounting and tax-related information with external advisors when required.

What We're Looking For

• 2+ years of relevant experience in Accounts Payable, accounting, or a similar finance role.
• Hands‑on experience with supplier invoices, payment processes, reconciliations and vendor management.
• Good understanding of accounting principles.
• Professional working proficiency in English and Spanish.
• Good Excel skills and experience working with ERP systems.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Proactive and problem‑solving mindset.
• Current residence in Madrid or availability to work from our Madrid office.

Nice to Have

• Experience in multinational or shared‑service environments.
• Experience with SAP, Microsoft Dynamics 365 Business Central or similar ERP systems.
• Experience handling high volumes of invoices and suppliers.
• Exposure to balance sheet reconciliations, month-end close, tax preparation or audit support.
• Previous experience in hospitality, real estate or an international environment.

What We Offer

• Stable position within an international hospitality and real estate group.
• Ownership and responsibility within the Accounts Payable function from day one.
• Exposure to General Accounting and tax‑related activities.
• Direct interaction with international hotel operations and our corporate team in California.
• Opportunity to grow within a developing Finance & Accounting team.
• Hybrid working model: office‑based Monday to Thursday in Madrid and remote work on Fridays.
• Competitive compensation based on experience.

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