Accounts Payable Specialist

MERAK; Getafe; On-site; EUR 32,000 - 52,000; Full time

Job summary

MERAK in Madrid is seeking an Accounts Payable Specialist to manage end-to-end purchase-to-pay processes for the local jurisdiction. You will process invoices, code them correctly in SAP, manage approvals, and run weekly or bi-weekly payments.

As part of the Finance Shared Services Hub, you will maintain vendor master data, answer vendor queries, support month-end close, and ensure compliance with Spanish VAT rules and local tax requirements.

Qualifications

• 2-4 years in accounts payable or procure-to-pay in a structured finance environment.
• Experience with high-volume invoices and multi-level approvals.
• Familiarity with SAP FI (A/P) and Spanish VAT rules (IVA).

Responsibilities

• Process vendor invoices and ensure accurate coding to GL accounts and cost centers.
• Manage invoice approval workflows and vendor queries; execute weekly/bi-weekly payments.
• Maintain vendor master data in SAP and support month-end close and audits.

Skills

2-4 years AP experience

English B2

Spanish VAT knowledge

Tools

SAP FI (A/P)

SEPA knowledge

Job description

MERAK is a global leader Company in HVAC (heating, ventilation, and air conditioning) and refrigeration solutions, with a workforce of over 1,200 employees worldwide. The company is renowned for its innovation and technological development capabilities, providing advanced solutions for the railway sector.

Role Purpose

The Accounts Payable Specialist is a core transactional finance role within the Finance Shared Services Hub, responsible for the end-to-end purchase-to-pay cycle for their assigned jurisdiction. Based in Madrid, each Specialist manages vendor relationships, invoice processing, payment execution, and reconciliation for their entity, ensuring timely and accurate payment runs in compliance with local requirements and hub-wide SLAs.

Key Responsibilities

1. Purchase-to-Pay Cycle

• Receive, validate, and process vendor invoices in accordance with purchase orders, delivery notes, and approval workflows
• Ensure accurate coding of invoices to the correct cost center, GL account, and project code in SAP
• Manage the invoice approval workflow and chase approvers proactively to avoid payment delays
• Execute payment runs on schedule: weekly or bi-weekly depending on jurisdiction and vendor terms
• Process urgent and exceptional payments outside the standard payment run when required and authorized
• Maintain accurate vendor master data in SAP: bank details, payment terms, contact information, and tax identifiers
• Manage vendor queries: payment status, invoice discrepancies, statement reconciliations, and credit notes
• Build and maintain professional working relationships with key vendors in the assigned jurisdiction
• Escalate vendor disputes or unresolved discrepancies to management within agreed timeframes
• Reconcile vendor statements monthly and resolve open items before closing
• Perform month-end A/P close activities: accruals for un-invoiced goods and services, GR/IR reconciliation, and balance sheet clearing
• Ensure the A/P sub-ledger is fully reconciled to the general ledger at each period end
• Support internal and external audit by providing documentation, transaction evidence, and reconciliations on request

4. Reporting & KPIs

• Prepare weekly A/P aging reports and flag overdue items, disputed invoices, and payment blockers
• Track and report DPO by vendor and by payment category
• Contribute to the working capital dashboard by providing accurate A/P data to the Working Capital & Finance Analyst
• Support the cash flow forecast by providing reliable short-term payment commitments for the assigned jurisdiction

5. Process & Compliance

• Follow hub-wide A/P procedures and SLAs, and flag deviations or process gaps to the Head of Finance Operations
• Ensure invoices are processed and paid in compliance with local tax and regulatory requirements for the assigned jurisdiction
• Participate in process improvement initiatives within the hub — suggest and test improvements to reduce processing time and error rates
• Maintain full documentation of processes for audit readiness and business continuity purposes

Requirements

• 2-4 years in accounts payable, purchase ledger, or procure-to-pay in a structured finance environment
• Experience processing high-volume invoices with multi-level approval workflows
• SAP FI (A/P module) experience preferred
• Experience in a Shared Services Centre or centralized finance hub is a differentiator for all variants
• Background in industrial, manufacturing, or B2B services is preferred- Solid understanding of Spanish VAT (IVA) rules: invoice requirements under the SII system, self-assessed VAT on intra-EU services, and VAT deductibility
• Familiarity with Spanish payment infrastructure: SEPA credit transfers, direct debit (SEPA B2B/Core), and domestic banking platforms
• Language: Spanish native or bilingual (primary working language); English B2

Merak stands for sustainable health & comfort in Rail HVAC all-round (world-wide, across all modes, and over the entire life-cycle), delivering advanced solutions and services with an attractive and competitive quality, cost, and delivery schedule.