Accounts Payable & Invoicing Specialist

Auren; Madrid; Hybrid; EUR 33,000 - 37,000; Full time

Benefits offered by this job

Private health insurance

Hybrid work model

Unlimited vacation

Relocation package

Job summary

Nexthink, a leading digital employee experience company, seeks an Accounts Payable Specialist for a 9-month fixed-term contract in Alcobendas, Spain. You will manage vendor invoices, expense reports, and bi-monthly payments, collaborating with Accounting, Procurement and FP&A teams.

The role requires a Bachelor’s in Accounting or Finance, 2–3 years’ experience, English and Spanish fluency, and experience with NetSuite is a plus.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• 2–3 years of experience in a similar role.

Responsibilities

• Manage vendor invoices processing, vendor creation and maintenance, POs tracking, and payments.
• Process vendor invoices and run payments (NetSuite).
• Review and approve employees' expense reports and payments (Expensify).
• Perform bi-monthly payment runs.
• Reconcile AP ledger with GL monthly and support closing processes.
• Collaborate with Treasury and Procurement managers on cash forecasting and procurement processes.

Skills

English fluency

Spanish fluency

Confidentiality

Organized & structured

Tech savvy

Education

Bachelor’s degree in Accounting or Finance

Tools

NetSuite (Oracle)

Accounting software

Job description

Accounts Payable Specialist - 9 Month Fixed-Term Contract Full-time Department: Finance Dept: Finance Division: General Administration Nexthink is the leader in digital employee experience management software. The company provides IT leaders with unprecedented insight allowing them to see, diagnose and fix issues at scale impacting employees anywhere, with any application or network, before employees notice the issue. As the first solution to allow IT to progress from reactive problem solving to proactive optimization, Nexthink enables its more than 1,500 customers to provide better digital experiences to more than 25+ million employees. Dual headquartered in Lausanne, Switzerland and Boston, Massachusetts, Nexthink has 9 offices worldwide. #LI-Hybrid It’s an exciting time here at Nexthink, one of exponential growth and transformation. To support the growing needs of the business, we’ve created a new role Accounts Payable Specialist (9 month fixed-term contract ) to join the team reporting to our Accounts Payable Team Leader . This role is expected to work very closely with the Accounting team, Procurement and FP&A. We are the pioneers and trailblazers of a global IT Market Category (DEX) that is shaping the future of how the world works, giving our customers’ IT Teams total digital visibility across their enterprise. Our innovative solutions integrate real-time analytics, automation, and employee feedback across all endpoints. This enables our IT teams to solve complex technical challenges, create ever more productive workplaces, and deliver happy, satisfied employees in the digital workplace. With over 1200 employees across 5 continents, Nexthink operates as One Team, connecting, collaborating and innovating to continuously grow. We call our employees ‘Nexthinkers’ and our commitment to diversity, inclusion, and equity is second to none. We currently have over 75 nationalities working with us, from all cultures and backgrounds, speaking many different languages. If you are looking for a change and like a nice atmosphere, lots of challenges, and having fun while working, this is a great opportunity for you! We welcome applications from everyone.

Key Responsibilities

• Manage the processing of vendor invoices, including vendor creation, vendor maintenance, purchase orders tracking, accounting entries, on time approvals and payments
• Process vendor invoices and handle payments run (NetSuite)
• Review and approval of employee's expense reports and its payments run (Expensify)
• Perform payment runs on a bi-monthly basis as per internal guidelines
• Proactively ensure that any payment delay is justified and monitored properly
• Reconcile the Accounts Payable ledger with General ledger on a monthly basis
• Actively support the General Ledger Accountants with monthly, quarterly and yearly closing
• Focus on continuous improvements on Accounts Payable activities (AP processes transformation)
• Communicate with vendors and internal stakeholders whenever required
• Collaborate with the Treasury Manager to facilitate cash forecasting exercises
• Collaborate with the Procurement Manager to deploy procurement processes
• Collaborate with Global Accounting and FP&A teams on projects
• Assist in ad-hoc projects for the controlling department whenever needed

Qualifications

• Bachelor’s degree in Accounting or Finance
• Minimum of 2-3 years in a similar role
• NetSuite (Oracle) experience a plus but not mandatory
• Technology savvy with advanced knowledge of accounting and reporting software
• Ability to maintain a high degree of confidentiality
• Fluent in English and Spanish, another European language a plus
• Experience with US GAAP and working for a publicly traded company a plus
• Hands on, organized and structured

Check what we offer:

• Amazing centrally located offices near the Bernabeu Stadium.
• Private Health Insurance (Sanitas) and daily meal vouchers of 11 EUR will be entirely covered by us.
• Hybrid work model balancing office and remote work, with a structured approach for new hires to foster connections and onboarding.
• Flexible Hours and unlimited vacation (employees have unlimited paid time off on top of the 23 days of holidays we offer) plus 3 company-paid volunteer days.
• Up to 25 EUR per month for a gym subscription.
• Flexible compensation plan for childcare & public transportation.
• Reimbursement of up to 50% of the cost of English & Spanish classes.
• Regular company and team events like Pizza talks, Team Building activities, Christmas parties, hosting Meetups at the office and more!
• Bonuses for referring successful hires after three months of continuous employment.
• We offer a relocation package to people who are coming from another country.

Please note that not all the benefits listed above are available for temporary, contract, and internship roles. To ensure you have the most up-to-date information, we recommend checking with your Recruitment Partner.

The base salary for this role is €33,000 – €37,000 gross per year. You'll also be part of our broader total rewards package — including benefits tailored to where you live and how you work best. We set our pay ranges using objective criteria: the scope and level of the role, the skills it takes to do it well, and the relevant market data. Ranges are reviewed every year to remain competitive and fair. We're transparent about this because we think you deserve to know what you're working towards from day one.

Accounts Payable & Invoicing Specialist • Alcobendas, Kingdom Of Spain, ES