Accounting Assistant

Banpay; Madrid; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

Banpay seeks an administrative and accounting professional in Madrid to ensure accurate recording of operations and compliance with Spain's regulations. You will support internal processes, manage invoices, and assist in monthly closings while maintaining robust document control.

The role requires 2–4 years in admin-accounting, experience in finance, and advanced English. Proficiency with Excel, ERP systems, and VAT handling is advantageous as Banpay aims to optimize cash flow and regulatory

Formación

• 2–4 years in administrative-accounting roles.
• Experience in accounting firms, consultancies, or financial companies preferred.
• Advanced English.

Responsabilidades

• Administrative management: handle calls, emails, scheduling, and document control.
• Accounting functions: record income/expenses per Spain's accounting rules and assist monthly closings.
• Treasury and reconciliations: bank reconciliations, monitor accounts, petty cash.
• Accounts receivable/payable: follow up on invoicing and optimize cash flow.
• Invoicing and tax compliance: issue invoices, manage VAT, and assist audits.
• Compliance and control: prepare documentation for audits and ensure GDPR compliance.

Descripción del empleo

Provide administrative and accounting support, ensuring accurate recording of operations, regulatory compliance in Spain, and efficiency in Banpay EU's internal processes.

Reports to: Managing Director, Banpay International

Key Responsibilities:

1. Administrative Management

• Handle calls, emails, and internal coordination.
• Organize schedules, meetings, and basic logistics.
• Manage physical and digital documentation (contracts, invoices, records).
• Maintain filing systems in line with audit and internal control standards.
• Oversee office supplies and provide operational support.

2. Accounting Functions

• Record income and expenses in accordance with the Spanish General Accounting Plan (PGC).
• Classify and post invoices and bank transactions.
• Support monthly closing processes.

3. Treasury and Reconciliations

• Perform periodic bank reconciliations.
• Monitor and track bank account movements.
• Manage petty cash and expense verification.

4. Accounts Receivable and Payable

• Follow up on client invoicing.
• Manage accounts receivable (aging).
• Coordinate with the finance team to optimize cash flow.

5. Invoicing and Basic Tax Compliance

• Issue invoices in accordance with Spanish regulations.
• Manage VAT and maintain documentation for tax filings.
• Support preparation of information for taxes and audits.
• Assist in compliance with obligations before the Spanish Tax Agency.

6. Compliance and Control

• Organize documentation for internal and external audits.
• Support basic compliance processes (KYC/KYB documentation).
• Handle data in accordance with GDPR requirements.
• Ensure adherence to internal policies and document control procedures.

Profile Requirements:

Experience

• 2–4 years in administrative-accounting roles.
• Experience in accounting firms, consultancies, or financial companies (preferred).
• Advanced English.

Education

• Vocational training (FP) or Bachelor's degree in:
• Business Administration and Finance
• Accounting
• Business Administration (ADE) or related field

Digital Tools

• Microsoft Excel (intermediate–advanced level).
• Microsoft 365 / Google Workspace.
• Experience with accounting software (A3, Sage, Holded, SAP, or similar).
• Experience with ERPs (Workday, NetSuite) is a plus.

Key Knowledge (Spain / EU)

• Practical knowledge of:
• VAT (including basic intra-community transactions)
• Basic understanding of:
• Electronic invoicing
• Nice to have:
• Basic knowledge of fintech/payments
• Compliance processes (KYC/KYB, AML)
• Strong organization and attention to detail.
• Accuracy in handling financial information.
• Ability to follow through and execute tasks.
• Proactive and accountable.
• Teamwork and clear communication.

Added Value for Banpay

• Experience in digital or fintech environments.
• Ability to work across multiple jurisdictions (EU/LATAM). xkdbapo
• Process improvement mindset and operational efficiency focus.