Accommodation Coordinator

Olympicchannelservices; Madrid; Presencial; EUR 30.000 - 50.000; A tiempo parcial

Descripción de la vacante

An international broadcasting service is seeking a passionate Accommodation Coordinator for the Milan 2026 Olympics. The ideal candidate will manage accommodations for Games personnel, requiring strong organizational skills and flexibility for non-standard working hours, including nights. Proficiency in English and Italian is essential, along with networking skills in hospitality or travel management. This freelance position runs from January to February 2026.

Formación

• 2-3 years of experience in accommodation, hospitality, tourism, or travel management.
• Fluency in English and Italian; knowledge of German is a plus.
• Flexibility to work non-standard hours, including nights and weekends.

Responsabilidades

• Oversee and coordinate the workforce on-site for assigned properties.
• Assist in implementing OBS’s accommodation operational plan.
• Manage arrivals and departures for smooth operations around the clock.

Conocimientos

Organizational skills

Problem-solving skills

Communication skills

Relationship-building skills

Self-motivated

Herramientas

Microsoft Office

Accommodation software/databases

Descripción del empleo

Olympic Broadcasting Services (OBS) was created by the International Olympic Committee in 2001 to serve as the Host Broadcast organisation for all Olympic Games, Winter Games, and Youth Olympic Games. The Host Broadcaster is responsible for delivering live pictures and sounds of the Olympic Games to billions of viewers worldwide. It produces and transmits unbiased live radio and television coverage of every sport from every venue, called the International Signal or the World Feed.

In March 2018, a Cooperation Agreement between the IOC and the International Paralympic Committee (IPC) was signed, ensuring OBS will also serve as the Host Broadcaster for future Paralympic Games. Olympic Broadcasting Services S.L., based in Madrid, Spain, operates OBS.

About the role

The Milano Cortina Games requires a Freelancer to be based flexibly around Cortina d'Ampezzo hotels for a short-term but key position within the Games Services Team. The Accommodation Coordinator will assist the Accommodation Operations Manager and Supervisor in implementing the accommodation operational plan during the Milan 2026 Olympics. The ideal candidate should be passionate about hospitality and people service engagement, helping Games personnel relocate to the host country.

This role involves establishing and maintaining strong relationships with hotel partners in Cortina d’Ampezzo, collaborating with hotel operations and reservations teams to manage staff accommodations, and ensuring efficient check-in/check-out processes. The position requires significant self-management, independence, and flexible working hours, including night shifts within the EU. The schedule is adaptable, and the individual will manage their own timetable, handling arrivals and departures and working as needed.

Responsibilities

• Oversee and coordinate the workforce on-site for assigned properties
• Assist in implementing OBS’s accommodation operational plan
• Ensure OBS personnel receive guaranteed services at each accommodation
• Manage arrivals and departures for smooth operations around the clock
• Coordinate room allocations with hotels, ensuring booking requirements are met
• Extract and manage information from OBS software database (GRPS), update Excel sheets, and produce fact sheets
• Prepare documents such as check-in/out schedules, expense reports, and daily schedules
• Communicate professionally with OCOG and vendor representatives on accommodation topics
• Monitor accommodation readiness through surveys
• Interface empathetically with people from diverse backgrounds and resolve problems as needed
• Demonstrate strong problem-solving skills and adaptability
• Perform all tasks outlined in the service agreement and additional duties as required

Experience Requirements

• 2-3 years of experience in accommodation, hospitality, tourism, or travel management, with strong networking skills
• Experience in event organization, hotel planning, reservations, or management is a plus; established networks are advantageous
• Proficiency in Microsoft Office and relevant software/databases
• Fluency in English and Italian is essential; additional languages like German are assets
• Flexibility to work non-standard hours, including nights and weekends
• Ability to meet physical demands of the role

Skills Required

• Excellent organizational skills, hardworking, deadline-oriented, proactive
• Ability to work under pressure and manage demanding schedules
• Self-motivated and independent
• Strong communication and relationship-building skills
• Positive, adaptable problem-solver
• Flexible to change within and outside the department
• Reliable with consistent attendance

Workplace & Environment

• Key part of delivering the Olympic Games team
• Fast-paced, high-impact, multinational environment
• Training in the International Broadcast Centre (IBC)
• Shifts based on operational demand, including evenings and weekends
• Subject to background checks

This is a freelance position from January 2026 to February 2026.

We are conducting early recruitment to build a talent pipeline. Candidates may be contacted from now until October 2025. Only direct applications will be accepted. Only shortlisted candidates will be contacted.

Additional Information

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