Academic Planning & Scheduling Officer

EU Business School; España; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading international business school in Barcelona is seeking an Academic Planning & Scheduling Officer to ensure efficient class scheduling and manage classroom bookings. The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and experience with databases. This role is crucial in supporting the academic operations and fostering an inclusive academic environment.

Servicios

Supportive work environment

Professional development opportunities

Formación

• Strong written, verbal, and interpersonal communication skills.
• High computer literacy and ability to generate reports.
• Willingness to engage in professional development activities.

Responsabilidades

• Develop faculty and room schedules using relevant scheduling software.
• Produce and distribute faculty and room schedules.
• Perform scheduling of timetabling and assessments.

Conocimientos

Organizational skills

Analytical skills

Communication skills

Database report generation

Microsoft Office proficiency

Attention to detail

Teamwork

English proficiency

Herramientas

Academic scheduling software

Excel

Descripción del empleo

EU Business School Barcelona Campus (EU) is part of the EU Group - a network of professionally accredited, high-ranking business schools established in 1973. We offer foundation, bachelor's (BBA / BA / BS), and master's (MBA / MS) programs both online and on campus in a truly global environment.

We are looking for an Academic Planning & Scheduling Officer to join our team in Barcelona.

This role contributes to the Academic Operations department by ensuring the efficient scheduling of classes throughout the academic year. The incumbent also oversees classroom booking management and faculty workload according to regulations.

DUTIES & RESPONSIBILITIES:

• Develop faculty and room schedules using relevant scheduling software.
• Produce and distribute faculty and room schedules to all users, maintaining accurate scheduling records at all times.
• Perform scheduling of timetabling and assessments.
• Ensure accurate confirmations to produce on-time timetables and assessment schedules.
• Generate faculty workload reports.
• Monitor the production and quality of timely statistical reports on schedules, faculty workload, and room utilization.
• Respond promptly to timetable changes.
• Review and update scheduling processes and procedures regularly in conjunction with the Academic Operations Manager.
• Support the development of online scheduling processes for courses and examinations.
• Maintain accurate records of students, faculty, and room schedules in the student administration system.
• Assist in preparing reports for college planning and performance improvement.
• Support school events as required.
• Provide scheduling and examination reports to management, department heads, and the Student Office.
• Participate in faculty recruitment as the first contact for new staff screening.
• Prepare certificates of service provision.

Skills & Education:

• Excellent organizational and analytical skills.
• Strong written, verbal, and interpersonal communication skills.
• Experience working with databases to generate reports.
• High computer literacy with the ability to integrate technology and generate reports from various sources.
• Proficiency in Microsoft Office tools, especially Excel.
• Attention to detail and accuracy, with the ability to meet deadlines.
• Ability to work effectively in a team within a multicultural environment.
• Willingness to engage in professional development activities.
• Experience with academic scheduling software is a plus.
• Proficiency in English.

If you are interested, please apply with your CV.

At EU Business School, we prioritize your personal and professional development, offering a supportive environment to help you thrive. Join us and play a key role in shaping the future of our academic operations.

We are committed to fostering an inclusive and diverse work environment where everyone is valued and respected. Our hiring practices ensure equal opportunities for all candidates, promoting a workplace that is accessible, supportive, and free from discrimination.