Quality Documentation Specialist

National Oilwell Varco; Glostrup Kommune; On-site; DKK 50,000 - 70,000; Full time

Benefits offered by this job

Opportunity for continuous learning

Collaborative team environment

Potential career advancement

Job summary

National Oilwell Varco is seeking a Quality Documentation Specialist based in Brøndby, Denmark. In this role, you will coordinate documentation activities across various teams to ensure accuracy, compliance, and timely delivery of project documentation. You will play a vital role in customer satisfaction and project success by maintaining high-quality standards throughout the documentation process.

The ideal candidate should possess a Bachelor's degree and have experience with technical documentation in manufacturing or engineering environments. Strong stakeholder management skills and proficiency in English are essential.

Qualifications

• Professional proficiency in English, both written and spoken.
• Experience coordinating documentation within manufacturing or engineering.
• Knowledge of ISO 9001 and regulated documentation requirements.

Responsibilities

• Review and interpret customer documentation requirements.
• Create and finalize Manufacturing Data Books (MDBs).
• Coordinate documentation inputs across multiple teams.

Skills

Attention to detail

Stakeholder management

Proactive communication

Organizational skills

Education

Bachelor's degree or equivalent relevant experience

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Adobe Acrobat

Document management systems (RigDoc, Teamcenter, Oracle, SharePoint)

Job description

About the Role

As a Quality Documentation Specialist, you will play a critical role in ensuring the successful delivery of Manufacturing Data Books (MDBs) and project documentation packages that meet customer, contractual, regulatory, and NOV requirements.

Working as part of our Quality Documentation team in Brøndby, you will coordinate documentation activities across Engineering, Manufacturing, Quality, Supply Chain, Projects, and Suppliers to ensure documentation is accurate, complete, compliant, and delivered on schedule. This role requires strong stakeholder management, attention to detail, and the ability to proactively drive documentation activities in a dynamic project environment.

You will become a key contributor to customer satisfaction and project success by ensuring transparency, traceability, and quality throughout the documentation process.

About the Company

At NOV, we deliver safe, high-quality, technology-driven equipment, services, and support that are essential to the global energy industry. Our mission is simple: we power the industry that powers the world.

At NOV’s business unit Subsea Production Systems (SPS) we empower the energy sector with passion, expertise, and forward-thinking solutions. We develop reliable and efficient subsea energy production products that enhance our customers’ energy portfolios. With strong roots in the offshore oil and gas industry, we are also at the forefront of future technologies such as water treatment, ammonia storage, carbon injection, and wind energy—helping to reduce CO₂ emissions and drive the energy transition.

SPS is headquartered in Brøndby, Denmark, with production sites in Kalundborg (DK), Porto do Acu (BR), Glenrothes (UK), and offices in Stavanger and Oslo (NO), Rio de Janeiro (BR), and Houston (US). Globally, our team includes around 1,500 dedicated professionals, contributing to NOV’s workforce of approximately 34,000 employees.

What We Offer

• A unique opportunity to become a specialist in quality and technical documentation
• Exposure to global customer projects and international stakeholders
• Deep insight into NOV products, manufacturing processes, quality systems, and project execution
• A collaborative and supportive team environment with experienced colleagues
• Opportunities to develop into a senior specialist and subject matter expert
• Continuous learning through cross-functional collaboration across Engineering, Manufacturing, Quality, Supply Chain, and Projects

Key Responsibilities

• Review and interpret customer documentation requirements and contractual deliverables
• Create, compile, review, and finalize Manufacturing Data Books (MDBs)
• Develop documentation premises, indexes, and documentation structures
• Coordinate documentation inputs from Engineering, Manufacturing, Quality, Supply Chain, Suppliers, and Project teams
• Manage customer documentation submissions and responses to customer comments
• Coordinate submissions and reviews with customer inspectors and Independent Verification Authorities (IVA)
• Manage supplier documentation submissions, including coordination of engineering, inspection, and IVA reviews
• Monitor documentation progress and proactively address risks to project schedules
• Ensure compliance with customer specifications, contractual requirements, and applicable quality standards
• Maintain document control processes, revision management, and traceability
• Support continuous improvement initiatives within documentation and quality processes
• Act as a positive role model and contribute to team performance and collaboration

Qualifications & Skills

Essential Qualifications

• Bachelor's degree or equivalent relevant experience
• Professional proficiency in English, both written and spoken
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Experience using Adobe Acrobat
• Experience coordinating documentation, project deliverables, quality records, or technical documentation within manufacturing, engineering, quality, or project-based environments

Desired Qualifications

• Technical Diploma or Master's degree
• Experience creating, compiling, or managing Manufacturing Data Books (MDBs)

Experience within Document Control, Quality Assurance, Manufacturing, Engineering Projects, or Oil & Gas environments

Familiarity with RigDoc, Teamcenter, Oracle, SharePoint, or similar document management systems

Knowledge of ISO 9001, API standards, customer specifications, or regulated documentation requirements

Experience managing supplier documentation and customer submissions

Danish language skills

Soft Skills

To succeed in this role, you are a proactive and detail-oriented professional who enjoys working with multiple stakeholders to deliver high-quality results.

You are:

• Highly organized and able to manage multiple priorities and deadlines
• Comfortable coordinating activities across different functions and following up to ensure deliverables are completed on time
• Confident communicating with stakeholders at different levels of the organization
• Able to build strong working relationships and influence others without formal authority
• Solution-oriented and proactive in identifying and resolving issues before they impact project delivery
• Resilient and able to maintain accuracy and quality when working under schedule pressure
• Committed to maintaining high standards of quality, compliance, and attention to detail
• A collaborative team player who contributes positively to team performance and continuous improvement

Why Join Us?

We offer a dynamic and collaborative work environment where growth, innovative thinking, and continuous improvement are core to how we operate. As a member of our team, you will have the opportunity to grow professionally through diverse and challenging assignments, supported by experienced colleagues and a culture that values learning and development.

Joining NOV means becoming part of a purpose-driven organization that is committed to operational excellence, sustainability, and long-term career progression.

With us at NOV Subsea Production Systems, you'll have an important role in delivering reliable and efficient subsea solutions, meeting today's energy demands and shaping a more sustainable future.

Join us in going beyond to shape the future of energy. Because energy matters.