Personal Assistant to the CEO

Bavarian Nordic A/S; Gentofte Kommune; On-site; DKK 450,000 - 650,000; Full time

Job summary

Bavarian Nordic A/S in Denmark is seeking an experienced Personal Assistant to support our new CEO during a period of growth and transformation. You will manage the CEO's complex calendar, coordinate meetings, travel, and critical priorities while acting as a trusted point of contact across the organization.

This role offers exposure to strategic decision-making and collaboration with the executive team. The successful candidate will bring several years of C-level support, exceptional

Qualifications

• Several years of experience supporting C-level executives
• Strong planning and organizational skills with ability to manage multiple priorities
• Excellent communication and discretion in handling confidential matters

Responsibilities

• Own the CEO’s day-to-day schedule and priorities
• Schedule meetings, book rooms, arrange travel and manage calendar
• Act as trusted contact for internal and external stakeholders
• Provide broader admin support to Executive Management as needed

Skills

C-level support

Calendar management

Travel coordination

Stakeholder management

English proficiency

Job description

A unique opportunity to support and shape the journey of our new CEO Are you an experienced Personal Assistant (PA) who thrives in a fast-paced environment where no two days are the same? Do you enjoy being at the center of strategic decision-making while ensuring that everything behind the scenes runs seamlessly? We are looking for a highly skilled and dependable PA to support our new Chief Executive Officer (CEO) during an exciting chapter of growth and transformation. This is much more than a traditional PA role. You will be a key partner to the CEO, helping to navigate a dynamic agenda, manage critical priorities, and ensure smooth execution across a broad range of activities. As our CEO steps into a new leadership journey, you will have a unique opportunity to play an integral role in supporting that transition and contributing to the success of the wider organization.

This is how your work matters

• Take ownership of the CEO’s day-to-day schedule, ensuring that time and priorities are coordinated effectively
• Schedule meetings, book meeting rooms, make travel arrangements and manage the CEO’s complex calendar
• Act as a trusted point of contact for internal and external stakeholders
• Anticipate the CEO’s needs and proactively resolve administrative and practical matters

As the role evolves, you may also provide broader administrative support to parts of the Executive Management team, helping establish strong ways of working and collaboration across the organization.

Your profile

To succeed in this role, we expect that you bring:

• Several years of experience supporting C-level executives, preferably within a large international organization
• Strong planning, coordination, and organizational skills with an ability to manage multiple priorities simultaneously
• Exceptional attention to detail and a structured approach to your work
• Excellent communication skills in English, both written and verbal
• A proven ability to handle sensitive and confidential matters with the highest level of professionalism and integrity

Who are you?

You are a proactive and resourceful professional who anticipates needs before they arise. You are comfortable operating in a demanding and ever-changing environment where priorities can shift quickly. You have a natural ability to build trusted relationships across all organizational levels and understand how to navigate complex stakeholder environments. Most importantly, you take pride in creating structure, enabling others to perform at their best, and delivering a consistently high level of quality.

Why should you choose us?

This role offers a rare opportunity to partner with a newly appointed CEO as she embarks on a new leadership chapter. You will not only support the CEO's day-to-day priorities but also gain unparalleled exposure to the strategic, operational, and organizational developments that accompany leadership transition. As the CEO builds new relationships, establishes priorities, and shapes the future direction of the company, you will be involved in many first-time initiatives and high-impact activities, providing a breadth of experience that few executive support roles can offer. This unique exposure makes the role both professionally rewarding and highly valuable for long-term career development.

Bavarian Nordic is a global vaccine company with a mission to improve health and save lives through innovative vaccines. We are a preferred supplier of mpox and smallpox vaccines to governments to enhance public health preparedness and have a leading portfolio of travel vaccines. We are headquartered in Denmark and have manufacturing, research, and sales offices across Europe and North America.

Bavarian Nordic is an Equal Opportunity Employer. All qualified applications will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information, visit www.bavarian-nordic.com #LI-CK1 Join Bavarian Nordic a fully integrated vaccine company focused on the development, manufacturing and commercialization of life-savings vaccines

Our values – our Bavarian Nordic DNA, as we like to call it – are what guide our actions every day. We act as persistent pioneers, embrace change, value being boosted by the team, and believe in protecting lives every day. If that is also a part of your DNA, we invite you to join us in Bavarian Nordic!

Bavarian Nordic is an Equal Opportunity Employer. All qualified applications will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information visit www.bavarian-nordic.com