People Operations Partner

Formalize; Aarhus; On-site; DKK 402,000 - 446,000; Full time

Benefits offered by this job

Pension

Lunch

Health insurance

Social events

Office in central Copenhagen or Aarhus

Job summary

Formalize is seeking a People Operations Partner to serve as the first point of contact for colleagues, managing admin, onboarding, leave, and offboarding across multiple countries. You will handle employee relations cases and collaborate with People Business Partners as needed.

You will drive the lifecycle, enable development conversations, and continuously improve processes with tools like an AI planning assistant, aiming to deliver an exceptional employee experience at Formalize.

Qualifications

• 3 to 5 years in People Operations or HR in a growing international company.
• Experience handling contracts, payroll input, leave and offboarding.
• Enjoy the admin side and focus on solution-oriented ticketing.
• Clear communication in English and knowledge of employment law in Denmark and another country.

Responsibilities

• Be the first point of contact for colleagues on working at Formalize, handling admin and requests via the ticketing system.
• Run the employee lifecycle from onboarding to offboarding, across multiple countries.
• Handle employee relations cases and escalate with People Business Partners when needed.
• Prepare colleagues for feedback and development conversations with training and tools.
• Investigate issues, implement fixes to prevent recurrence.

Skills

People Operations

HR administration

Contract management

Payroll input

Interpersonal communication

English proficiency

Ticketing systems

Tools

HiBob

Deel

Job description

In this People Operations Partner role, you'll be…

• Being the first point of contact for colleagues on everything about working at Formalize, handling admin and standard requests accurately through our ticketing system.
• Running the employee lifecycle, from onboarding, leave, and contract changes to offboarding, so every step feels considered, also in new countries.
• Handling employee relations cases and complaints yourself, and bringing in our People Business Partners when a case points to a team or manager issue.
• Preparing colleagues for feedback and development conversations through training and tools, such as an AI agent that helps them plan their growth.
• Solving the case in front of you, then fixing why it came up, so the next colleague doesn't need to ask.

Who is the Employee Experience team?

Employee Experience is the People team that treats our colleagues as its customers. It brings People Operations, Workplace and Internal IT together, because working at Formalize is never just one of them: your contract and the conversations that matter, the office and the moments we celebrate, the laptop that works from your first hour.

Within People Operations, a back office sets standards, systems and automation, while People Operations Partners in the front office are the daily face for colleagues. Our People Business Partners, focused on managers and leaders, work closely with us.

Our principle is high touch where it matters, effortless everywhere else, with one front door for every question and the ambition that colleagues hardly need us.

What you bring

• 3 to 5 years in People Operations or HR, hands-on with contracts, payroll input, leave and offboarding in a growing international company (HiBob and Deel are a plus).
• You actually enjoy the admin side, and like thinking about solutions as much as closing tickets.
• Judgement that balances the individual and the organisation: you take every colleague seriously, and know clear guidelines keep it fair for everyone.
• The belief that colleagues who come to us deserve the best experience, and that the real goal is a Formalize so intuitively they hardly need to.
• Clear communication in English. Knowledge of employment law in Denmark and at least one other country.

What do we offer you?

• A monthly salary ranging from 36,000 to 40,000 DKK.
• Continuous development through a clear and transparent career framework, so you always know what the next step looks like, with bi-annual growth talks and regular check-ins.
• Thorough pre- and onboarding to set you up for success.
• A culture of ownership, trust and independence, with the support you need.
• An office-first culture in a central location in Copenhagen or Aarhus, with benefits including pension, lunch, health insurance and social events.
• A strong team spirit where we celebrate wins and enjoy time together across offices.
• Our annual Global Summit, where the whole company meets and connects.

About Formalize

Formalize is a tech company founded in 2021 with offices in Aarhus, Copenhagen, Milan, Munich and Madrid. Currently, we are a team of +200 people from +30 nationalities operating in multiple European markets and are one of the fastest growing SaaS scale-ups. We thrive on ambition, deliver impact through pragmatism, and embrace passion and honesty. We are celebrating our wins, learning from our mistakes, and growing together as a team.

Our journey began within the whistleblowing compliance sector, highlighted by the award-winning Whistleblower Software by Formalize, laying the foundation of our success story. Now, we have extended our expertise to a larger compliance universe, including data compliance, risk, and privacy. Our Formalize product helps companies to effortlessly navigate and stay ahead in the ever-changing landscape of compliance. Our platform adapts to regulatory changes, continuously adapting to meet and foresee the evolving needs of our users, ensuring businesses remain compliant and confident in their operations.

Still curious? Read more about us here: About Formalize.