Office Manager & People Operations

Astanor Ventures; København; On-site; DKK 420,000 - 540,000; Full time

Benefits offered by this job

Real ownership from day one

Competitive salary and benefits

Lean Copenhagen team

Job summary

Reshape in Copenhagen is looking for an Office Management & People Operations professional to keep the engine room running—handling payroll, HR administration, finance support, IT, and the office itself.

You will collaborate with the Operations team and external partners to ensure a vibrant, well-functioning working environment while facilitating smooth onboarding and ongoing employee support.

Qualifications

• Experience in office management, HR administration, or operations coordination.
• Fluent English; Danish language skills are a strong preference.
• Highly organized and proactive, with a collaborative mindset.

Responsibilities

• Keep the Copenhagen office stocked, clean, and running smoothly.
• Handle payroll, contracts, onboarding/offboarding, and HR records.
• Manage invoices, bookkeeping support, and IT partner coordination.

Skills

Office management

HR administration

Operations coordination

Payroll

Finance liaison

People presence

Tools

Payroll software

HRIS

Accounting software

Job description

Job Description

Biology is the most powerful technology on the planet. It cures disease, feeds civilizations, and decarbonizes entire industries. And yet the scientists and labs producing the breakthroughs that will define the next century still run on pen and paper, pipettes, and spreadsheets. We're fixing that. Reshape is building the operating system for biological research – robotics and AI that automate data capture and turn raw experiments into decisions. Our customers are the largest R&D, CPG, Biotech, and Pharma organizations on Earth. The work they do with us shows up as faster cures, better food, and cleaner industry.

We're hiring someone to take on Office Management & People Operations in Copenhagen to keep the engine room running: payroll, HR administration, finance support, IT, and the office itself - to help the entire company amplify their impact for our customers, our product, and the science we work on.

Job requirements

You’ll play an important role in the day-to-day of the company's operations. Your main task is to keep the office operational and ensure a vibrant, well-functioning working environment. Moreover, you will be taking care of people operations. This means keeping employee information up to date, updating contracts, and maintaining guidelines and handbooks. You’ll be the go-to person across a wide range of questions, working closely with your colleagues in the Operations team, the broader Reshape employee group, and external partners such as bookkeepers, IT partners, cleaning and catering providers.

What You Would Be Doing

Naturally, this is a role wearing many hats with a wide range of tasks. These can be changed on an ongoing basis but below provides a good overview of some of the current responsibility areas

Office Management

• Keep the Copenhagen office stocked, clean, and running smoothly
• Set up workstations for new hires and handle general maintenance
• Manage meeting room functionality, office safety, and access/keys
• Ensure a fun and vibrant office environment with frequent company events and social gatherings

People Operations

• Keep employee records, contracts, and onboarding/offboarding up to date
• Handle vacation, leave, and benefits (incl. pension) questions
• Maintain HR systems and the internal Playbook/handbook
• Organize social events such as Friday bars, social workouts and company parties.
• Ensure smooth onboarding and offboarding, working closely with colleagues and IT partners

Administration

• Support monthly payroll and bookkeeping
• Process invoice payments
• Support Information Security documentation

Job responsibilities

We are looking for someone comfortable owning a broad, varied set of responsibilities rather than a narrow lane. You enjoy being the glue that holds everything together and love taking on new tasks and projects. You are organized, dependable, and quick to pick up new systems. A natural point of contact people trust with their questions, and happy to be hands‑on when something needs fixing. You are motivated by ensuring a vibrant working environment, and you enjoy the social aspects of working with people.

What You Bring

• You may have experience in an office management, HR administration, or operations coordination role. More importantly, you thrive in fast‑paced environments and can be adaptable to new tasks and projects.
• Comfort working across payroll, finance, HR, and IT without needing deep expertise in any one.
• Highly organized, with a natural instinct for keeping things on track.
• An extrovert who genuinely enjoys working with people and thrives on the social side of the role; planning events and being a visible, approachable presence in the office.
• Fluent English is required; Danish language skills are a strong preference.

Job benefits

Real ownership from day one, at a company building something genuinely hard, alongside a lean Copenhagen team that is unreasonably good at what it does. A vibrant work environment as part of a fast-growing, young company working on something meaningful, with the ability to have real impact from day one. Since the role covers so much ground, you won’t be stuck doing the same few tasks; you’ll shape how things run as the company grows.

As a people person, you’ll be a big part of making the days in the office fun and interesting: organizing the events, setting the tone, and being the person everyone knows and trusts. Competitive salary and benefits, and a close-knit team that actually likes spending time together.